Comment balloons will not print. WORD 2010

Anonymous
2011-10-25T22:05:21+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

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Anonymous
2014-01-15T14:08:17+00:00

This is a very old thread, but i'll post here as it's the top Google answer for 'word comments not printing.' I had this problem with a couple of users and i found the problem was that if a document is displayed in the Windows Explorer preview pane comments balloons won't print. With the preview pane disabled (or if you open the document from within Word, as others suggested), it will work. 

If it has been opened in the preview pane you need to open task manager and kill winword.exe if it is running in order for it to work.

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Anonymous
2012-05-17T17:55:05+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

Here's what works for me.  It is still annoying, but at least I can get the comments to print in the shaded area on the paper to match the print preview.  This works for me for printing to PDF, to a networked HP, and to a networked Xerox Mobile Express driver.  I hope it works for you, too.

  1. Close Word.
  2. Re-open Word.
  3. Using Word (not Windows Explorer), open the document.
  4. Print your file.  On the Print page, under Settings, click the button that holds the options like "Print all pages" and make sure that the "Print mark-up" is checked.

I've started doing a test run by printing 1 page to the printer "Adobe PDF", so I know the comment balloons are really printing. This keeps me from wasting paper and pricey color toner, and saves the interruption of a jog down the hall to the network printer.  Once I know the balloons are visible in the PDF, then I send the whole document to print on the network printer.

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  1. Anonymous
    2013-04-25T18:08:55+00:00

    I've been searching for this on-line for months.  The answer is easy, but why isn't it given in the instructions for Word 2010?!?!?  Anyway, the software considers Comments "Hidden Text."

    So, I went to the File tab, choose Options at the bottom, then Display, and Printing Options.  Just click on "Print Hidden Text."  I've looked for this for months.

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  2. Anonymous
    2012-12-08T02:49:06+00:00

    none of these suggestions are working for me, and yes- I have tried it on more than one computer and I am at the point of plucking my hair out I am so frustrated!

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  3. Anonymous
    2012-09-13T16:08:24+00:00

    Not one of these has worked, none of my documents will show the comment balloons, and I am really really really frustrated!!!!!

    I have googled my butt off, and yet nobody has come across a solution that will work?

    Really?

    I have to be missing something simple. Right?

    I seriously. Tried. All. Of. This.

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