Comment balloons will not print. WORD 2010

Anonymous
2011-10-25T22:05:21+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

Microsoft 365 and Office | Word | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments No comments
Answer accepted by question author
Anonymous
2014-01-15T14:08:17+00:00

This is a very old thread, but i'll post here as it's the top Google answer for 'word comments not printing.' I had this problem with a couple of users and i found the problem was that if a document is displayed in the Windows Explorer preview pane comments balloons won't print. With the preview pane disabled (or if you open the document from within Word, as others suggested), it will work. 

If it has been opened in the preview pane you need to open task manager and kill winword.exe if it is running in order for it to work.

Was this answer helpful?

100+ people found this answer helpful.
0 comments No comments
Answer accepted by question author
Anonymous
2012-05-17T17:55:05+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

Here's what works for me.  It is still annoying, but at least I can get the comments to print in the shaded area on the paper to match the print preview.  This works for me for printing to PDF, to a networked HP, and to a networked Xerox Mobile Express driver.  I hope it works for you, too.

  1. Close Word.
  2. Re-open Word.
  3. Using Word (not Windows Explorer), open the document.
  4. Print your file.  On the Print page, under Settings, click the button that holds the options like "Print all pages" and make sure that the "Print mark-up" is checked.

I've started doing a test run by printing 1 page to the printer "Adobe PDF", so I know the comment balloons are really printing. This keeps me from wasting paper and pricey color toner, and saves the interruption of a jog down the hall to the network printer.  Once I know the balloons are visible in the PDF, then I send the whole document to print on the network printer.

Was this answer helpful?

100+ people found this answer helpful.
0 comments No comments

119 additional answers

Sort by: Most helpful
  1. Anonymous
    2013-07-23T16:59:28+00:00

    I had the same problem - I could see the comments in balloons in Print Preview but then they didn't print out. I had ticked the Print Mark Up in the Print All Pages option on the Print menu.

    Turns out it was a Margins problem in my case.  When I go to File/Print, I changed the margins to Normal, and that did the trick!

    Jay

    Was this answer helpful?

    2 people found this answer helpful.
    0 comments No comments
  2. Anonymous
    2011-11-01T15:02:06+00:00

    I do not want the comments in line as it disrupts reading of the text.  I want the balloons that I see on the screen to print.

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments No comments
  3. Anonymous
    2011-10-26T09:23:14+00:00

    Does it happen with a specific Word document or with the entire Word document which contain text and comments in balloons?

    Create a new Word document with comments in balloons and check if you are able to print?

    Try to change the default printer and check if you are able to print the same using a different printer.

    Refer the link below to set the default printer in windows.

    http://windows.microsoft.com/en-US/windows7/Change-your-default-printer

     If you are able to print fine using a different printer, contact the printer manufacturer for further help.

    You may refer to the link given below and check if it helps:

    http://office.microsoft.com/en-us/word-help/print-a-document-showing-tracked-changes-and-comments-HA001218974.aspx#BM3

    You may also refer to the link for frequently asked questions about comments in Word

    http://support.microsoft.com/kb/286169

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments No comments