Comment balloons will not print. WORD 2010

Anonymous
2011-10-25T22:05:21+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

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Anonymous
2014-01-15T14:08:17+00:00

This is a very old thread, but i'll post here as it's the top Google answer for 'word comments not printing.' I had this problem with a couple of users and i found the problem was that if a document is displayed in the Windows Explorer preview pane comments balloons won't print. With the preview pane disabled (or if you open the document from within Word, as others suggested), it will work. 

If it has been opened in the preview pane you need to open task manager and kill winword.exe if it is running in order for it to work.

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Anonymous
2012-05-17T17:55:05+00:00

Comment balloons will not print.  I have a document that has insertions and deletiions in the text and comments in balloons in the right margin.  When I try to print it, the space is there in the right hand marginto accomidate the ballons but the balloons don't print.  They show up in the Word Print Preview.

Here's what works for me.  It is still annoying, but at least I can get the comments to print in the shaded area on the paper to match the print preview.  This works for me for printing to PDF, to a networked HP, and to a networked Xerox Mobile Express driver.  I hope it works for you, too.

  1. Close Word.
  2. Re-open Word.
  3. Using Word (not Windows Explorer), open the document.
  4. Print your file.  On the Print page, under Settings, click the button that holds the options like "Print all pages" and make sure that the "Print mark-up" is checked.

I've started doing a test run by printing 1 page to the printer "Adobe PDF", so I know the comment balloons are really printing. This keeps me from wasting paper and pricey color toner, and saves the interruption of a jog down the hall to the network printer.  Once I know the balloons are visible in the PDF, then I send the whole document to print on the network printer.

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  1. Stefan Blom 351.7K Reputation points MVP Volunteer Moderator
    2014-05-12T18:45:53+00:00

    The rules that apply when you copy text containing markup are explained here: http://shaunakelly.com/word/sharing/howtrackchangesworks.html#HowToCopyTextContainingTrackedChanges.

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  2. Anonymous
    2014-05-12T18:31:39+00:00

    Good News:  The Comments in the balloons print in the right margin.

    Bad News:  When Copying All (Ctrl A) and pasting into new document, it does not copy all of the insertions/deletions or all of the Comments made by all of the Reviewers in the original document!

    Strangely, it copied and pasted all of my comments/edits, but the Originator's edits seem to have been "Accepted" in the copied document.

    So, I would have to say this was an 85% solution.  So, I guess I'll bring both prints of the file to the meeting - one with all the edits by all the Reviewers, and the other with most of the Comments. <sigh>...

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  3. Stefan Blom 351.7K Reputation points MVP Volunteer Moderator
    2014-04-28T17:59:50+00:00

    Assuming that you are using a recent version of Word (2007 or later), you can do the following: Press Ctrl+Shift+S to display the Apply Styles pane. Type in Comment Text and then click the Modify button. Click Format, and then click Font. Be sure to clear "Hidden" in the dialog box and click OK twice. Repeat for Balloon Text.

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