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Hello,
I am using Outlook client 1.2024.605.100 with M365. I understand that Microsoft has taken away the user option to send updates to all meeting participants or only those added to or deleted from the list instead of letting the organizer make the decision. The problem is that meeting updates ALWAYS go to ALL participants even though I may have added or deleted just one or two people. Server-side logic is only helpful if it actually works, and I see no evidence that this is the case.
Situation: I add or delete one or two people to a meeting MAKING NO OTHER CHANGES to the invitation. Everyone already on the list receives the invitation again.
Sending a meeting update to 40 people who have already responded just because I have added or deleted one person is NOT helpful. I can find no way to control this unwanted behavior. Please explain how to resolve this issue or how Microsoft plans to resolve it. I have submitted feedback previously, but with no apparent result.
Thank you.
Using New Outlook on Windows for personal email, calendar, and contact management
Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.
The solution I have finally found is using the new outlook version to update attendees. In that case, it will ask if you want to notify all or just those deleted and added.
Unfortunately, I select this every time except it's still sending to all.
I'm confused how Deleting and recreating the meeting invitation instead of updating it, to avoid sending an update to all attendees would make this situation better? Aren't each of your clients going to receive a cancellation and then a new invitation? How does that not create more confusion and items in the inbox?
This so-called "improvement" is a massive step in the absolutely wrong direction as it is so needlessly stressful and disruptive - the antithesis of productivity. I do have some good news though, as I've just had brilliant success updating attendees in an annual meetings series without disturbing the other 90% of attendees at all. Update: Last week I used the Outlook for Android app which worked well, as the web-based Outlook was also no better than my desktop app. This week I tried again with attendee updates in the webmail version and the option suddenly appeared! It pays to keep checking.
At this time, the web based application is still too inadequate for experienced meeting organisers and desktop users. Some of us have no choice but to be set deep in the calendar granular levels every day. While mostly fine for basic general users, little thought appears to be given through the web "push" to maintaining large workplace organisers' needs for the traditional meetings controls, such as ability to change attendee responses. "Push" is certainly what it feels like and its premature for me.