How do we keep formatting when pasting into new signature

Anonymous
2024-01-24T19:48:29+00:00

We are not yet in a directory environment, so use a copy/paste from a Word template or an older sent email to create signatures. When I try to paste a well formatted signature into the signature block (Accounts/Signatures) for New Outlook, there is no way to remember formatting when pasting. Ctrl+V does not keep the font, hyperlinks or graphic. The only easy way I've found to recreate it is to start in the older version of Outlook, create the signature and then switch to the new version. How can we easily do this right in the new version?

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2024-09-10T18:25:21+00:00

    Not the most elegant solution but we were able to get ours to work using the below method.

    1. Have the signature(s) setup in a Word doc
    2. Highlight the signature in Word, right click > copy
    3. Place cursor in Outlook signature editor. IMPORTANT: do NOT right click and select Paste. Use the keyboard shortcut (ctrl+V) to paste it into Outlook. This seems to preserve the text formatting and styling. (Images will still be missing but their should be blank placeholders)
    4. Double-click the blank box where an image should be, then click the insert image icon in the toolbar. Add your image/logo and manually scale the it to the correct size.

    This is not 100% perfect but it's the ONLY way we were able to get it to work after hours of troubleshooting!

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  2. Anonymous
    2024-03-01T21:03:00+00:00

    Okay, it's been five weeks since you said you were looking into this. What's the fix?

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  3. Anonymous
    2024-06-19T10:49:17+00:00

    Agree with all comments above. We are a brand and comms agency and have created Signatures for businesses for years - simple designs, sometimes with a logo in - and just sent in word, this gets forwarded and all update and then apply simply. We have just rebranded a new organisation and are trying to sort this and after spending 24hours trying to sort this realised it's an issue with 'New' Outlook. This really needs a fix asap if New Outlook is about to be enforced on all. It's a simple yet professional requirement all businesses have i imagine and not to have this sorted makes Outlook feel less like a business solution and more legacy hotmail focused

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  4. Anonymous
    2024-06-04T07:32:49+00:00

    Hi do you have a solution? I am also a graphic designer for a company, I recently reinstalled the new outlook and I'm having the same problems, when I copy and paste an email signature into the email it is all formatted wrong, even with a bit of tinkering it doesn't look the same. Can you please let me know what solution there is to this?

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  5. Anonymous
    2024-05-14T07:55:55+00:00

    Hi there,

    Just a message to give you a tip that worked for me.

    I basically copied the signature from a random email in the outlook app and pasted it into word app.

    From the pasted content in word, I copied it and then pasted it back into the outlook signature editor window. For some reason, the formatting was kept, not precisely but after some adjustments, I still have been able to end up with the signature I was targeting at the beginning.

    Hope that work for you as well !

    Louis

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