how to update recurring meeting in Outlook without losing history?

Anonymous

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

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Anonymous

2025-07-15T01:06:15+00:00

This DOES NOT work.

EVERYTHING CHANGES!
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Anonymous

2025-02-05T19:12:35+00:00

This works - essentially the browser version of Outlook allows you to save the data - but the Outlook application does not.

Pretty much means MIcrosoft doesn't care that their app is worse than the browser version.
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Anonymous

2024-09-17T08:10:57+00:00
If I'm the inviter, than it works somehow.
- I can copy-and-paste the whole series in the Outlook Desktop version. In Outlook-Web I can modify then the end date of the first version (this and following) with keeping the history and the starting date of the second version. Voila, I have two series with keeping the history.
BUT unfortunately Outlook Desktop doesn't allow copy-and-paste of appointments anymore which are not invited by myself.

All my modifications in a series which I'm invited to, can be overwritten by the inviter. So, if the inviter is not stringent with his/her invitation, the history will be lost. Poor!

I just realized that there is no copy-and-paste function in Outlook Web version but you can doublicate the single meeting of a recurrent appointment. Of course this is a new invitation, but at the right date and time and content. It works, but may annoy all the people who were originally invited to the series, because they get an additional invitation.

By the way, there is anyhow an issue if you export such series appoinments. If they were invited from a different time zone you get the start time of the inviter of the different time zone and not your actual time of the meeting.
Also if the recurrent meeting is older than 1/2 year (reference Microsoft) and contains modifications, start and end date could be completely meaningless.

Very poor implementation by a multi-billion dollar company!
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Anonymous

2024-08-30T12:44:06+00:00

THANK YOU! for your answer. That worked as suggested as of 8/31/24.

I don't like the fact that MS is forcing users to use the online version, BUT I'm glad at least there is a reasonable solution.
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Anonymous

2024-07-15T20:41:30+00:00

HI!

I can only end all future calendar invites without cancelling/changing previous invites through the web version of outlook on chrome. Granted this is my work email, so I am unaware if this works for person outlook accounts. I was able to right click on the calendar invite; click 'edit' and select 'this and all following events' without erasing the previous history of this calendar invite.
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