how to update recurring meeting in Outlook without losing history?

Anonymous
2023-03-28T00:55:53+00:00

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

Ri

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2024-06-24T21:17:18+00:00

    Unfortunately I don't think you can undo this. Once the history is lost, it's lost.

    The best you can do is make sure it doesn't happen again. Do all your calendar editing in the web version, not the desktop version. It has the capability to make edits of "this event and all subsequent events", which the desktop version does not.

    I now keep my Outlook calendar as one of my home tabs in Chrome and do the rest of my Outlook work in the desktop version.

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  2. Anonymous
    2024-04-08T17:43:04+00:00

    I am using Outlook for Mac Version 16.83.2 (24032318) and last week noticed that the option to edit a subset of recurring meetings is now available:

    Image

    I don't know if this helps many people, but I thought I'd post it in the event that you can update and get this back!

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  3. Anonymous
    2024-03-23T13:40:19+00:00

    that`s amazing!! it works!!! thanks for the suggestion to go to the web version!

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  4. Anonymous
    2024-03-20T13:40:16+00:00

    Thank you so much Leon! This is the answer I have been searching for and is a tremendous help! Thank you for posting :)

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  5. Anonymous
    2024-03-18T15:59:39+00:00

    Just tried this and lost 7 years of history. This does not work.

    Here's how you can update a recurring meeting series without losing the history: Open the meeting series in Outlook. Click on "Recurrence" in the ribbon to open the "Appointment Recurrence" dialog. Update the end date of the current series to the date before the change takes effect. Click "OK" to save the changes to the current series. Now, you'll need to create a new recurring meeting series with the updated time, starting from the date you want the new time to take effect: Create a new meeting appointment in Outlook.

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