how to update recurring meeting in Outlook without losing history?

Hi Simon

My solution here has been to use the Outlook web version for my calendar. You then have the option to open/edit

* this event

* this and following events

* the entire series

Outlook web version does NOT change the previous events, unlike the desktop version.

So I now have my Outlook calendar as a tab in my browser, but use all the other Outlook functions in the desktop version. The web version updates the desktop version with all the changes you make so everything is synced.

Don't know why Microsoft can't make the desktop version do what the web version can, but for now they have different functionality. It's a pain, but it is solvable with this workaround.

Hope this helps.

Ri

Great tip, this works! Thanks!

Here is the actual solution to this problem: use the web version of Outlook.

1. Browse to https://outlook.live.com/calendar
2. Right-click the element in your series you want to use for "this point onwards"
3. Click Edit
4. Click the second of the three choices offered:

This event

This and following events

All events in the series

Here's a screenshot (I couldn't get the image uploader to work) https://i.imgur.com/3wXBk71.png

And it works if you have added notes to prior events in the series.

You could open the next upcoming recurrence...and instead of changing the dates in the recurrence menu....click the button on the bottom to "remove recurrence". This breaks the link between the recurrences. It also appears to remove future recurrences past this meeting. What I don't know is if the individual historical meetings keep current state once broken individually. So, do a test on a dummy meeting before you do this to you primary one of interest!!!!

Lastly, using the meeting you had open for the next future occurrence: turn this back into a recurring meeting based on the updated schedule. This will keep all your meeting details/agenda/etc. from your initial invite there for your use.

Do a test prior to changing on you important one...but this might work.

You can safely make changes PROVIDED you do it in the online version of Outlook. That gives you the option to edit This Event, This and subsequent events, or the entire series. It retains changes to individual events in the series when you choose the "this and subsequent events" option.

If you make the changes in the online version, it then syncs with the desktop version, retaining all the changes.

Personally I have just got in the habit of having my Outlook Calendar as one of my home tabs. I do all my Calendar stuff there and all the other Outlook functions in the desktop version.

In some ways it's like having another programme operating, except that it's all integrated in terms of adding event invitations to the Calendar.

One day Microsoft will decide that what's possible in the online version could also be possible in the desktop version. We live in hope ...

This unfortunately does not work if you are a delegate on someone's calendar...