I need to set up access (Share Point) for all company files to be able to be viewed on any laptop of computer for my staff?

Yes. For company files that all staff need to access from any laptop or computer, use SharePoint team sites for shared files and OneDrive only for personal work files.

A practical setup is:

1. Store shared company files in SharePoint
   • SharePoint team sites are intended for files with shared ownership and collaboration.
   • This is the recommended replacement for a traditional file share or network drive.
2. Create or use a team/site that staff can access
   • When a Microsoft 365 group is created, a SharePoint site is automatically created.
   • A SharePoint team site gives staff a central place to access documents from almost anywhere.
3. Move existing company files into SharePoint
   • In Microsoft Teams, open a team that everyone in the business can access.
   • Select Files > Open in SharePoint.
   • Open Documents.
   • Select Sync and confirm.
   • In File Explorer, open the synced SharePoint folder.
   • Drag the existing company files into that synced folder.
   • Blue circular arrows mean the files are syncing; green check marks mean syncing is complete.
   • Return to the SharePoint site to confirm the files are available in the cloud.
4. Let staff access files from any device
   • Staff can open the files in a web browser from other computers.
   • Staff can also sync the SharePoint library to File Explorer on each work laptop or computer:
     • Open Microsoft 365 app launcher.
     • Open SharePoint or Teams.
     • Open the site and the Documents library or required folder.
     • Select Sync.
     • Approve the prompt to use Microsoft OneDrive.
   • After setup, files sync automatically on that computer.
5. Use the best access method for staff
   • Browser access is best when staff use different computers and just need to view or work on files anywhere.
   • Sync is useful when staff regularly use the same device and want files in File Explorer.
   • OneDrive shortcuts are recommended over the Sync button when available, because they are more versatile and work across devices.
6. Set permissions correctly
   • Give staff permission to access the SharePoint team site.
   • If the site is set so anyone in the organization can access it, users still must sign in with their Microsoft 365 account. This does not allow anonymous access.
7. Optional admin setup for easier rollout
   • If staff previously used network shares, an admin can configure specific SharePoint libraries to sync automatically on users’ computers by using the OneDrive Group Policy setting Configure team site libraries to sync automatically.

This gives staff shared access to company files from home or office, in either a browser or File Explorer, while keeping the files centrally stored in Microsoft 365.

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