I need to set up access (Share Point) for all company files to be able to be viewed on any laptop of computer for my staff?

MF Solar and Electrical 0 Reputation points
2026-09-09T00:21:29.8933333+00:00

I need to set up access (Share Point) for all company files to be able to be viewed on any laptop of computer for my staff?

When my staff work from home on their laptops or computers they need to be able to access all my company files,.

can you please assist me with this?

Microsoft 365 and office / SharePoint / For Business / Windows

Microsoft 365 and Office | SharePoint | For business | Windows
0 comments

2 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Hani-Ng 1,130 Reputation points Independent Advisor
    2026-09-09T00:43:44.26+00:00

    Hi MF Solar and Electrical

    You can refer to AI's recommendations first, as they provide a comprehensive overview of how to use SharePoint Online as a central location for company files and allow staff to access them from any laptop or computer.

    To add to that, SharePoint is generally the preferred solution for company-wide document storage because the files remain stored centrally in Microsoft 365 rather than on individual devices. This means employees can securely access the latest version of documents whether they are working from the office, at home, or while traveling.

    As you plan your deployment, consider the following:

    • Create a clear structure for your SharePoint sites, document libraries, and folders before migrating files.
    • Use Microsoft 365 groups or security groups to manage permissions rather than assigning permissions user by user.
    • Review whether all employees truly need access to all company files, as some departments (such as Finance or HR) may require restricted access.
    • Enable Multi-Factor Authentication (MFA) to help secure remote access to company data.

    As mentioned in AI's recommendations, users can access files either through a web browser or by syncing SharePoint libraries to their devices using the OneDrive sync client. The browser option is often the easiest to manage because it allows users to sign in and access files from virtually any computer without needing additional setup.

    To better understand your situation and provide more tailored recommendations, could you please let me know where your company files are currently stored (for example, on a file server, network drive, or individual computers) and approximately how much data needs to be migrated?

    I hope this information helpful and look forward to your response.

    Was this answer helpful?

  2. AI answer

    2026-09-09T00:21:48.78+00:00

    Yes. For company files that all staff need to access from any laptop or computer, use SharePoint team sites for shared files and OneDrive only for personal work files.

    A practical setup is:

    1. Store shared company files in SharePoint
      • SharePoint team sites are intended for files with shared ownership and collaboration.
      • This is the recommended replacement for a traditional file share or network drive.
    2. Create or use a team/site that staff can access
      • When a Microsoft 365 group is created, a SharePoint site is automatically created.
      • A SharePoint team site gives staff a central place to access documents from almost anywhere.
    3. Move existing company files into SharePoint
      • In Microsoft Teams, open a team that everyone in the business can access.
      • Select Files > Open in SharePoint.
      • Open Documents.
      • Select Sync and confirm.
      • In File Explorer, open the synced SharePoint folder.
      • Drag the existing company files into that synced folder.
      • Blue circular arrows mean the files are syncing; green check marks mean syncing is complete.
      • Return to the SharePoint site to confirm the files are available in the cloud.
    4. Let staff access files from any device
      • Staff can open the files in a web browser from other computers.
      • Staff can also sync the SharePoint library to File Explorer on each work laptop or computer:
        • Open Microsoft 365 app launcher.
        • Open SharePoint or Teams.
        • Open the site and the Documents library or required folder.
        • Select Sync.
        • Approve the prompt to use Microsoft OneDrive.
      • After setup, files sync automatically on that computer.
    5. Use the best access method for staff
      • Browser access is best when staff use different computers and just need to view or work on files anywhere.
      • Sync is useful when staff regularly use the same device and want files in File Explorer.
      • OneDrive shortcuts are recommended over the Sync button when available, because they are more versatile and work across devices.
    6. Set permissions correctly
      • Give staff permission to access the SharePoint team site.
      • If the site is set so anyone in the organization can access it, users still must sign in with their Microsoft 365 account. This does not allow anonymous access.
    7. Optional admin setup for easier rollout
      • If staff previously used network shares, an admin can configure specific SharePoint libraries to sync automatically on users’ computers by using the OneDrive Group Policy setting Configure team site libraries to sync automatically.

    This gives staff shared access to company files from home or office, in either a browser or File Explorer, while keeping the files centrally stored in Microsoft 365.

    AI-generated content may be incorrect. Read our transparency notes for more information.

    Was this answer helpful?

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.