Approvals using Teams as part of a larger Flow

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Approvals using Teams as part of a larger Flow

Brianna Simpson 0

I have a large flow that uses Teams to receive approvals for a portion. I have it set to go to multiple users, but only need one response so "first to respond" is fine. The problem we are running into is that the other users have no idea that someone has responded because the Teams are not linked. Is there a way to update the request for all end-users once someone has responded? I read that that happens automatically when Teams is used alone for Approvals but it didn't seem like it happens within a larger flow. Is it possible to add another step to the flow to update/notify? I'm fairly new and have only worked with adjusting templates, so I don't know all the features. Thank you!

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Hello

If I understand correctly, you are using a Power Automate approval with the**"Approve/Reject - First to respond"** option and would like the remaining approvers to be notified when someone else has already completed the approval.

Based on the Microsoft documentation, a First to respond approval is completed as soon as any assigned approver submits a response. However, I could not find documentation indicating that Power Automate automatically sends a completion notification to the other approvers when the approval is used as part of a larger flow.

As a workaround, you may consider adding an additional step immediately after the approval action, such as:

Microsoft Teams - Send notification
Microsoft Teams - Post a message in a chat or channel
Outlook - Send an email (V2)

This step can notify all assigned approvers that the request has already been completed and include details such as the approver's name and the approval outcome. Similar recommendations have been suggested in the Power Platform Community.

Reference: Power Automate - Approval (First to respond) message body after approval

It suggests sending a Teams notification or message after the approval completes to inform other approvers.

You may also want to use the Approvals app in Microsoft Teams, which allows users to review approval status and responses directly within Teams.

Reference: Manage the Approvals app in Microsoft Teams

Finally, for scenarios like this, I recommend posting the detailed use case on the Power Automate Community Forum. The forum is reviewed daily by specialists who share practical experiences, known cases, and recommended approaches that may help identify alternative or advanced solutions.

Microsoft Power Platform Community Forum Thread

17804650398512931372987575530510

Broadening the discussion may help engage a wider audience and encourage additional perspectives, including creative or alternative approaches from users who may have encountered similar challenges.

If you receive any updates or find a viable approach, it would be greatly appreciated if you could share it here as well to help others who may be experiencing the same issue. Thank you very much for your willingness to contribute to the community.

Wishing you all the best!