Receiving form responses to a group form and I am no longer a part of the group

Question

Receiving form responses to a group form and I am no longer a part of the group

Falcone, Kelly 0

I was a part of a Microsoft Team. While a part of that Team, I created a group form for that Team. I have since left the Team, am no longer a member, I cannot access the Team or the files, and yet I am still receiving email notifications for submissions of the form that I had created as a Group form. This seems like a really bad oversight on how the notifications are structured. I am no longer a part of the Team and should not be receiving submissions with information that I should not be seeing and have no involvement in. Since I am no longer a part of the Team/Group, I cannot open the group Form to see if there is a way to adjust the notifications. Why am I receiving Form notification emails? How can I fix this?

0 comments

1 answer

Your answer

Answer 1

Alexis-NG 18,070 Microsoft External Staff Moderator

Hi Kelly,

Email notifications for form responses can remain tied to the account that originally enabled them or created the form, even after the form has been moved to or owned by a group. Group forms and their notification settings are managed separately from group membership, which can lead to situations where a former member continues to receive response notifications.

Since you no longer have access to the Team or the group form, you will not be able to modify the form's notification settings yourself. The best course of action is to contact a current owner of the Team or Microsoft 365 Group and ask them to open the group form in Microsoft Forms, review the response notification settings and disable any notification settings associated with your account or reconfigure the notification recipients as appropriate.

If there are no remaining owners who can access the form, your Microsoft 365 administrator may need to investigate whether the notifications are still associated with your account and assist with updating or transferring the form configuration.

I hope this provides enough clarity and helps you stay inform with your current situation.

Thank you for your patience and your understanding. If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

If the answer is helpful, please click "Yes" and kindly upvote it.

Note: Please follow the steps in this documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Falcone, Kelly 0 Reputation points

2026-07-21T18:11:11.87+00:00

What is the purpose for keeping notifications active for someone who should no longer have access? It seems that I should've been removed from all activity or access from the Team.
Alexis-NG 18,070 Reputation points Microsoft External Staff Moderator

2026-07-21T20:22:50.46+00:00

Hi Kelly,

I understand why this situation is inconvenience. If you are no longer a member of the Team or Microsoft 365 Group, it is reasonable to expect that you would no longer receive notifications related to that group's activities.

This behavior does not appear to be the expected experience. However, there is also no action you can take on your own because you no longer have access to the Team or the group form. Since you cannot access the form, you are unable to review or modify its notification settings.

I recommend reaching out to a current Team owner or your Microsoft 365 administrator so they can investigate the form's configuration and determine why your account is still receiving these notifications. They may be able to review the form settings and remove any remaining notification references associated with your account.
Falcone, Kelly 0 Reputation points

2026-08-05T18:26:07.4833333+00:00

Hello,

Update... I was able to work with the Team owner and checked the notification settings of the form and it shows that it is sending notifications to the Team. I am not listed as someone to receive notifications, which means I cannot remove myself. How am I supposed to fix this when there is no option available? This seems like something Microsoft needs to fix on the backend. I have two different Team forms in two different groups that this is happening with, so it is not just one Team form. Something in the system is not setup correctly and is continuing to send me notifications since I was the Team member who created the Team form.

-Kelly