how to create an email group

To email multiple individuals as a group in Outlook, create either a contact group (contact list) or a Microsoft 365 Group, depending on the scenario.

Option 1: Create a contact group in Outlook (simple mailing list) Use this if the goal is just to send emails to several people at once.

1. In Outlook, go to the Navigation bar and choose People.
2. Select Home > New Contact Group.
3. In the Contact Group box, type a name for the group (for example, "Project Team").
4. Select Contact Group > Add Members, then choose one of:
   • From Outlook Contacts
   • From Address Book
   • New E-mail Contact
5. Add the people and select OK. To select multiple people at once, hold Ctrl while clicking names.
6. Choose Save & Close.

To send an email to this group:

1. Select Home > New Email.
2. Select To.
3. In the Search box, type the contact group name.
4. Double-click the group name to add it to To, then select OK and compose/send the message.

Option 2: Create a Microsoft 365 Group in Outlook (shared mailbox & collaboration) Use this if a shared mailbox, calendar, and files are needed for the group.

In Outlook on the web (work or school account with qualifying subscription):

1. Sign in to Outlook on the web.
2. In the left app bar, select Groups.
3. On the ribbon, select New Group > New Group.
4. Enter the Name, Email address, Description, and set Privacy (Public or Private), then select Create.
5. When prompted, add members by entering their names or email addresses, then select Add (or Not now to skip and add later).

In classic Outlook (desktop):

1. Start creating a group (for example, via New Group on the ribbon if available).
2. Fill out:
   • Group name
   • Optional Description
   • Classification (if configured by the organization)
   • Privacy: Public or Private
3. Optionally check Send all group conversations and events to members' inboxes.
4. Select Create, then add members when prompted.

Once created, send email to the group’s email address; all members will receive it according to their group settings.

References:

• Create a contact group in Outlook
• Create a Group in Outlook
• Create a group in Outlook for Mac
• Add people to a contact group in Outlook for PC