Email signature incorrectly placed below attribution

Question

Email signature incorrectly placed below attribution

Tim Steinouer 20

Hi, just this week when I reply to a message in outlook for mac, it places my signature below the attribution of the message I'm replying to. It never did this before. I am using Outlook and have our work gmail set up on it. I have deleted the account and reinstalled it, redone the signature, and cleared the cache. Nothing seems to be realigning it correctly. Screenshot 2026-03-18 at 5.37.37 PM

I am at a loss as to what else to try.

0 comments

3 answers

Your answer

Answer 1

Outlook for Mac controls where the signature is inserted based on the signature settings for each account. To correct the placement, reset the default signature configuration for the Gmail account in Outlook for Mac and ensure the reply/forward signature is applied normally.

Try the following steps in Outlook for Mac (New Outlook):

On the Outlook menu, select Settings.
Under Email, select Signatures.
Under Choose default signature, select the Gmail account that shows the incorrect placement.
For that account:
- Set a signature for New messages.
- Set the same (or desired) signature for Replies/forwards.
Close the Signatures window.

If the behavior persists, edit the existing signature instead of recreating it:

Go back to Outlook > Settings > Signatures.
Under Signature name, select the problematic signature and choose Edit.
Make a small change (for example, retype the last line), then select Save.
Test again by replying to a message.

These steps reset how Outlook for Mac automatically appends the signature to replies and forwards, which should restore the expected placement directly under the reply text instead of below the previous message attribution.

References:

Answer 2

Anonymous

Hi Tim Steinouer

In recent updates, Outlook may insert the signature below the quoted message attribution, rather than directly under your reply text. This is not caused by corrupted profiles or cache and is not resolved by recreating the account or signature.

You can try the following workarounds:

In Outlook, go to Outlook > Settings > Signatures.
Under Choose default signature, make sure your Gmail account has a signature explicitly set for both New messages and Replies/forwards.
If the issue persists, go to Settings > Email > Composing and enable “When replying or forwarding, use the format of the original message".

If the issue persists, please note that this workaround may not be a permanent fix in the New Outlook for Mac.

Please note that this is a user-to-user support forum. Moderators, contributors including external Microsoft employees cannot directly intervene in Microsoft product features or access back-end systems. Our role is limited to providing technical guidance on reported issues, requests, or ideas.

Given these limitations, the most appropriate avenue for product changes or feature requests is to submit feedback through the official Microsoft feedback channel.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Tim Steinouer 20 Reputation points

2026-03-19T12:54:02.8333333+00:00

Thanks, I have tried all those suggestions with no luck. I have had to resort to 'None' for attributions for the moment, but the sis really not ideal long term. This is an error in my opinion by Microsoft and something they should have been aware of prior to the updates being released or be able to fix quickly. It was working fine before. I hope they issue an update to resolve this quickly as it makes using outlook and tracking conversations much more difficult.
Anonymous

2026-03-20T02:02:10.0866667+00:00

Hi Tim Steinouer

Thanks for the update. Since the suggested workarounds didn’t resolve the issue, the best way to raise this regression with the product team is to submit feedback through the official Microsoft feedback channel. I appreciate you taking the time to share your feedback, as it helps highlight the impact of this issue.
Tim Steinouer 20 Reputation points

2026-03-20T12:43:51.2066667+00:00

thanks Flora, do you have a link you could share for me to submit to the appropriate place? thanks.
Anonymous

2026-03-23T00:42:03.78+00:00

Hi Tim Steinouer

Thanks for checking. You can submit feedback directly to the Outlook product team using the in‑app option in the New Outlook for Mac, as outlined in this article: How do I give feedback on Microsoft 365?

Alternatively, you can submit feedback through the Microsoft Feedback Portal, as mentioned in my initial response.

Answer 3

Hornblower409 14,600

Signatures on replies are at the very bottom of the chain

Known bug. No fix yet. One possible workaround.

See the Answer by Hornblower409 Sep 10 2026" in
https://learn.microsoft.com/en-us/answers/questions/5975471/email-signatures-not-working-on-replies

0 comments