Documents showing in recent when not opened

Anonymous
2023-11-08T23:08:54+00:00

I have noticed that every time I open file explorer, the recent list shows a random 10 documents which are stored on onedrive that I haven't accessed (on this or any other device). I am the only one with access to the device and the onedrive folder.

***Moved from Windows / Windows 11 / Files, folders, and storage ***

Microsoft 365 and Office | OneDrive | Other | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

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  1. Anonymous
    2024-11-25T23:20:01+00:00

    For me, clicking on the ... then OPTIONS, and unchecking the box "SHOW FILES FROM OFFICE.COM" . I should note that before I unchecked that box, I clicked on the CLEAR button, to erase the list of recent files, and then closed and reopened File Explorer, and the issue was gone. Hope that helps!

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  2. Anonymous
    2024-11-25T19:23:20+00:00

    Cindy:

    Try this, it worked for me.

    For me, clicking on the ... then OPTIONS, and unchecking the box "SHOW FILES FROM OFFICE.COM" . I should note that before I unchecked that box, I clicked on the CLEAR button, to erase the list of recent files, and then closed and reopened File Explorer, and the issue was gone. Hope that helps!

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  3. Anonymous
    2024-11-25T11:42:36+00:00

    This issue may occur because OneDrive accesses files during its syncing operations, which can cause them to appear in your recent files list even if you haven't opened them manually.

    Another possible cause is that certain applications or system processes may access files for indexing or scanning purposes, leading to their inclusion in the recent files list.

    It's also important to review the apps and services you've granted access to your files. To check this:

    • Go to the Apps and Services section of your Microsoft account.
    • Review the list of apps with access to your account and files.
    • Click "Edit" to view and manage the permissions you've granted. If you’ve unintentionally granted access to a questionable or "rogue" app, it may have access to your files.

    It is concerning that Microsoft has not provided a clear explanation for this issue. If this is a significant concern, particularly for those in Europe, consider leveraging GDPR (General Data Protection Regulation). Under GDPR, you have the right to request details about who has accessed your files, especially if they contain personal data or are tied to your Microsoft account. For more information, you can visit Microsoft Privacy Support. There are number of law for US citizens depending on which State you live in.

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  4. Anonymous
    2024-11-24T22:00:02+00:00

    Thanks for the reply but this does not stop my computer slowing down and freezing as files are opened. My is it happening in the first place and why on my research documents, financials. Just not having recent file log is not the answer

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  5. Anonymous
    2024-11-24T15:35:55+00:00

    It is a year on from this post, and the problem has started happening to me. Which suggests it is not just an ordinary 'bug' that was fixed.

    The particular files being accessed are the most personal ones, specifically medical, financial and family related- which makes it feel like a hack.

    What happened on this thread from November 2023? Did anyone else get to the bottom of this?

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