trying to create a scheduling doctor appointments in Access 2013

Anonymous
2018-10-17T22:25:24+00:00

My boss asked me to do a new Access database from scratch. I’ve never done an Access database on my own before, and would appreciate any advice you guys have. This is to help employees schedule appointments for 46 medical doctors in 14 different medical offices.

As for my relationships, I hope I’ve set up everything correctly:

As you can see, I’ve set up two junction tables, but am not quite sure how to set up a search query with junction tables. I’ve looked in my two Access 2013 books, and I’ve also looked online but am not having much luck. For example, with the table Junction_Provider_Insurance, I’m not sure how to search the Junction table to pull up the doctor and if the doctor is contracted, not contracted, needs authorization or pending for the insurance. So if a doctor’s name and an insurance name such as Aetna is searched, I want the result to show that the doctor is or is not contracted with Aetna in ReportResults.

As for the search, I originally set up a wildcard search for all the search boxes. My original intention was that the user could type in anything they wanted in one or two or three of the boxes (such as doctor’s name, visit type and insurance) and do a search where the results come up. However this is not working at all and time is of the essence as I’ve already missed my deadline to turn in this a week ago.  

Due to missing the deadline, I decided to change the wildcard text search to a combo box for the Doctor’s Name, Medical Office Name, Visit Type, Specialty and Insurance in the hopes the search will finally work. I’m thinking the best way to handle this is to remove the medical office, and then just have the doctor’s name, then when that comes up, to cascade into a new combo box for the visit type (new patient, follow up, pre-op, post-op, etc.) Or is there a better way to do this? I still need the results to show in the report too.

Thank you so much for your time and help. I really appreciate it very much.

Microsoft 365 and Office | Access | For home | Windows

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  1. Anonymous
    2018-10-29T21:38:32+00:00

    Thank you Gina.

    The only change I made was to add the Insurance Status back in. It somehow disappeared over the weekend.

    So I will try to figure out where that needs to be added back into the code. Since the Insurance Status is populating in the "report" above ("Contracted"), I assumed all was well.

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  2. Anonymous
    2018-10-29T20:56:43+00:00

    Hmm, did you change the name of something in the Record Source and did not update the code?  Or visa versa?  That would be the only reason for the boxes.

    You will need to add the last two combo boxes to the code behind the Search button.

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  3. Anonymous
    2018-10-29T19:46:53+00:00

    Wow, that is incredible. Thank you so much Al. I really appreciate your time and help.

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  4. Anonymous
    2018-10-29T19:45:56+00:00

    Thank you so much Gina. I really appreciate your time and help.

    I have studied my errors and learned a few things. I didn't realize I wasn't supposed to use the [ ] sometimes.

    Now two boxes are coming up after I hit the Search Button. I will try to figure that out.

    Thank you for helping with the macro for the Search Button. I see that there is a acViewPreview for reports. We don't want to encourage printing so I was trying to turn off the acViewPreview by using something else in it's place. So I've replaced acViewPreview with acViewReport.

    Now I will try to figure out how to search "Specialty" alone without any data in the top three (Provider, Appointment, Insurance). I also want "sub-specialty" to be searchable by a term the end user types in, such as Knee, or Hip or Ankle.

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  5. Anonymous
    2018-10-29T19:36:22+00:00

    Al Borges -

    With 450 forms and 450 reports, you must have a reasonable way to name these objects so you can find them. What is your scheme, if you have the time?

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