Search button will not search on the subform

Anonymous
2015-09-28T14:06:18+00:00

I am just learning Access but have a fair knowledge of the basics so far. I had a table with all of my info I wanted to track and I had a form with a search button that would search everything. I watched the MS videos on database design and discovered that the best design was to take my one table and create 2 linked tables according to the video. I did this so that I did not have repeated customer data since some customers have adopted more than one dog from us. My database is very small, about 2MB. I  put 9 fields in my customer Table and 10 fields into my Dogs Table. I created a split form and added a search button to the Customers part (main form) but now when I search it only searches the main part of the form and not my Dogs sub form. Can someone please enlighten me as to how to make the search button search both forms? Everything is linked and works correctly otherwise, I just can't get it to search the sub form.

Microsoft 365 and Office | Access | For home | Windows

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ScottGem 68,840 Reputation points Volunteer Moderator
2015-09-29T16:29:34+00:00

Lets leave off the New dog name for the moment. It adds a level of complexity you don't need right now.

The Rowsource you show doesn't include the customer name. Lets go back to here:

RowSource: SELECT CustomersT.[Customer ID], DogsT.Dogs Name], Lastname & ", " & Firstname AS CustName 

FROM CustomersT INNER JOIN DogsT ON CustomersT.[Customer ID] = DogsT.[Customer IDFK];

ORDER BY [Dogs Name];

Bound Column: 1

Column Count: 3

Column Widths: 0";1.5";2"

Nothing is going to happen when you select a row in the combobox because you didn't do the last part. 

From my previous note:

In the After Update event of this combo I would use code like:

Me.Filter = "[Customer ID] = " & Me.cboSelectDog

DoCmd.runCommand acCMDApplyfilterSort

By the way its not a good idea to use spaces in object names. This will come back to haunt you.

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ScottGem 68,840 Reputation points Volunteer Moderator
2015-09-28T19:45:53+00:00

This part here is in my customers table   "For the third column enter: CustName: Lastname & ", " & Firstname."  So do I have to link that table using my customer ID and Customer IDFK fields from these 2 tables?

I put the Customer IDFK in this query because it is a part of the dogs table. I also used dogs name and dogs new name fields from Dogs Table.

I tried what I said above but the drop down box just lists the ID numbers, not sure if it is customers or dogs, running short on time for now

I truly appreciate you taking the time to help me on this issue!!

You are correct, I forgot about that. Here are the instructions I posted previously:

RowSource: SELECT CustomerID, Dogname, Lastname & ", " & Firstname AS CustName 

                    INNER JOIN ON Dogs.CustomerID = Customer.CustomerID

                    FROM Dogs, Customer

                    ORDER BY Dogname;

Bound Column: 1

Column Count: 3

Column Widths: 0";1.5";2"

As I said before. When you click the ellipses next to the RowSource it should open Query Design mode. You need to add both tables and join the CustomerID PK to the CustomerID FK. Then add the CustomerID and Dogname fields. then create the third column as noted. If you then switch to SQL view it should look like the SQL statement above.

The reason why its only listing the IDs is because you didn't adjust the Column count and Columns Width properties as shown. The first 2 properties are on the data tab, the other 2 are on the Format tab.

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  1. Anonymous
    2015-10-30T23:15:10+00:00

    if you want to know who keep the dog similar to who keep the asset, please refer to an inventory database 

    http://shanghaizpy.mvip8.xyz/a/upload/inventory20150717.zip

    cost or income/donation about a dog will be involved a book keeping system for project.

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  2. ScottGem 68,840 Reputation points Volunteer Moderator
    2015-10-30T12:09:30+00:00

    Greg,

    I agree that your table structure needs work and that you should get that right before you start with forms and reports. However, I don't think its quite as bad as portrayed.

    Your CustomersT table is Ok However, I would rename it to as PeopleT. i would then modify it like so:

    PersonID (PK Autonumber)

    Firstname

    Lastname

    Address

    City

    State

    Zip

    HomePhone

    CellPhone

    Email

    MailingList

    PersonTypeID (FK)

    Notice no spaces in field names. Also since Access can include a line feed in text fields, I see no need for more than one Address field. I would than add

    FamilyMembersT

    FamilyMemberID (PK Autonumber)

    PersonID (FK)

    Firstname

    Lastname

    RelationshipID (FK)

    You would also need lookup tables for the PersonType (Adoptor, Donor, etc.)

    Next I would rename DogsT to PetsT in case you expand to different types of animals. so it would become:

    PetID (PK Autonumber)

    Petname

    DOB

    Living  (??? what's this for)

    MicrochipID (wouldn't this be a foreign key to a Chip table with details about the chip?)

    Origin

    Then I would add 2 more tables:

    BreedTL

    BreedID (PK autonumber)

    Breed

    and 

    PetBreedTJ

    PetBreedID (PK Autonumber)

    PetID (FK)

    BreedID (FK)

    the first is a lookup table of breeds, the second is a junction table to manage the many to many relationship between pets and breeds. Notice I took the adoption info out of that table since it should be in a separate table, Your AdoptionsT table is your worst table since it has so much redundant info.

    AdoptionT

    AdoptionID (PK autonumber)

    PetID (FK)

    PersonID (FK)

    NewName

    AdoptionDate

    AdoptionFee

    ReturnDate

    Then your BashDonorsT becomes:

    DonorID (PK Autonumber)

    PersonID

    Gift

    GiftAmount

    GiftDate

    That's all you need there. 

    The ChipClinicT also needs extensive trimming because it looks like there is a lot of redunancy.  You should only need PetID as foreign key. You don't need anything about the Person, since you can get there from the Adoption table.

    I suggest you make thise adjustment then we can help with the searching.

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  3. Anonymous
    2015-10-29T20:46:50+00:00

    I can not download the blank db from one driver.

    i would like a big table like an excel worksheet which shows all dogs and customers, then press ctl f or a textbox for search by either dog name or customer name.

    and press customer name to show details about specfic customer info.

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