How to display figure number only in cross reference

Anonymous

Is there a way to have a cross reference to a figure only display the number, without displaying the label?

For example, I want to reference several figures at once, so it is most natural to say "see Figures 1,3,6, and 9". It is less natural to say "see Figure 1, Figure 3, Figure 6, and Figure 9",

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Stefan Blom 352.7K MVP Volunteer Moderator

After you have inserted the cross-reference, add a so-called numeric picture switch to specify a number format. To do that, press Alt+F9 to display field codes; you'll find that the cross-references are REF fields. Add # "0" to the end of the relevant REF fields. Press Alt+F9 again to hide the codes, and press F9 to update fields in the selection.

Alternatively, manually add a bookmark around the figure number and then insert a cross-reference to the bookmark text.

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Answer accepted by question author

Stefan Blom 352.7K MVP Volunteer Moderator

OK, if heading numbering is included with the captions, you can't use the workaround with the numeric switch.

Edit: You actually can use a numeric switch; see Suzanne's article at http://wordfaqs.mvps.org/CombineXrefs.htm.

As previously suggested, you can add a bookmark around the caption number and insert a cross-reference to bookmark text. Alternatively, use the "kludgy" workaround in the article at http://wordfaqs.mvps.org/CombineXrefs.htm.

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55 additional answers

Anonymous

2014-06-09T12:30:52+00:00

Stefan, Suzanne and Guessed,

Thank you very much for your help, it is truly appreciated!

I'm impressed with how flexible Word actually is, once we know where to click. A shame I didn't learn before how to properly work with Word. I take back (almost) all the curses I throw on it during my life...

OK, with the link feature I transformed an appendix with >200mb (9 figures) in 200kb. I knew that Latex have the ability to link images, but knew nothing about Word... I'm very pleased with this.

Concerning the INCLUDETEXT, is possible with it to construct a TOC and list of figures with their contents taken from the linked documents?
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Stefan Blom 352.7K Reputation points MVP Volunteer Moderator

2014-06-09T11:17:32+00:00

You'll find a useful introduction to INCLUDETEXT fields in the article at http://word.mvps.org/faqs/tblsfldsfms/includetextfields.htm (but note that it hasn't been updated to cover the most recent versions of Word).

One important note on differences: To display the Insert File dialog box in Word 2007 and later, click the Insert tab, click the arrow on the Object button, and then choose Text from File.
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Anonymous

2014-06-09T00:13:06+00:00

Its true that file sizes can become unwieldy when there are lots of graphics but it doesn't have to be that way. I have a 700 page document with 250 LINKED graphics and over 1800 cross references and the Word file size is only 2Mb. The folder with the graphics weighs in at about 50Mb though.

An alternative to merging files is to determine whether all the documents really need to be joined at all. It is possible to build a TOC and Index across multiple documents by using the RD field. This can be a very good option for you. That methods major failing is when you need cross-references which point to other documents. If that is not a deal-breaker then that can be easy to set up.
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