Rearranging the order of pages in Word 2010

Anonymous
2012-03-15T13:24:51+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

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Charles Kenyon 170.9K Reputation points Volunteer Moderator
2012-03-15T13:41:49+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

Nope.

Word is a text flow program. It prints text on pages but doesn't really organize by page. Powerpoint is a slide show program. It does organize by slides.

You can cut and paste text.

If you have used heading styles to organize your document, you can use the navigation pane to move logical sections around.

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Anonymous
2012-03-15T15:20:45+00:00

If each page begins with a heading  formatted with a page break before (instead of a manual page break between pages), you can switch to outline view, collapse the view to the heading level used at the tops of pages (say, heading 1), and move (by dragging or by cutting and pasting) the headings.  The content under the heading will move with them.  Also in outline view, you can sort the headings.   When cutting in outline view, you must include the heading's paragraph mark so that subheads and text will be included in the cut.  

The navigation pane also allows you to collapse or expand the heading levels shown and to drag headings to rearrange, but as far as I know, you cannot cut and paste to move headings and you cannot sort them.

HTH,

Pam

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  2. Charles Kenyon 170.9K Reputation points Volunteer Moderator
    2015-06-16T13:06:47+00:00

    Hi Richard (and Doug and others looking for this info)

    I think I might have figured out a way to do this, but it depends on your access to Adobe. If you save the file as a .pdf and have access to Acrobat, you can rearrange the pages there and then export back to a Word file. 

    You would, of course, have to proofread it, but chances are you are in the phase of doing that anyway, and it does make things easier than cutting and pasting in a very large document/manuscript with lots of pages.

    Hope it helps anyone still looking for this info. 

    Read the entire thread, including my lengthy August 5 response at the bottom of page 1. I agree with Paul that converting to pdf, moving pages, and converting back, has severe limitations. A conversion from some other form to Word may look the same as something created in Word, but it is not the same. Conversions by the best programs (including Word) are very imperfect. If you are going to do this, I would recommend simply leaving it as a pdf. Most of the functionality in Word is stripped by this procedure.

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  3. Paul Edstein 82,871 Reputation points Volunteer Moderator
    2015-06-16T00:53:25+00:00

    Hi Francine,

    That approach, and its quite severe limitations, has already been discussed in this thread.

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