Sorting Emails in The New Outlook

Anonymous
2023-10-04T23:39:12+00:00

Hello,

I went out of my way to come here and share this after having spent a couple of precious hours navigating the "New" Outlook.

This is the version it says under settings that I have:

You have Microsoft Outlook Version1.2023.927.100*(Production). Client Version is*20230929003.10 

Despite the neat and clean look and feel, I cannot wrap my head around something very basic that I (and I'm sure countless others) have become so accustomed to on the legacy Outlook, but let's call that the 'normal' Outlook, except that it simply vanished from the new edition.

I used to be able to sort emails by "From" and then start typing the name of the sender WITHOUT using the Search bar. This was a massive convenience as the way the results appear is different than how they appear when using the Search bar. Let's say I am searching for emails from 'Michael Lee' in this way. I will click Filter > Arrange By > From and immediately type the sender's name. Outlook would simply re-sort (not search) all the emails and the results will show emails from Michael Lee grouped under Michael Lee and sorted date-wise. If you got the spelling wrong, no biggie, simply collapse all the name groups so scrolling down is super quick. This was fantastic and something I thought would carry on to the New Outlook except that there is no such function there and this is bothering me to no end.

If this is the case, my question here is, why still have the Filter by Name function when a user can neither pull up the name they want nor collapse the name groups. Same for sorting by Subject. Once it is sorted by Subject, there is nothing one can do except to scroll down randomly.

As I manage the company's email accounts as an admin, I was on the phone with the MS365 representative and inquired whether the New Outlook I switched to is a fully launched product or still in beta, he confirmed it is fully operational and I am not using a sneak peek version of something under development. He also flatly suggested I can revert back to the normal Outlook. I know Microsoft is getting ready to remove Mail soon and one day down the line we all will be forced to use this New Outlook.

The annoying thing about the legacy Outlook is that the Red Flag button and the Delete Email icon are super close to each other. (see screenshot below)

Sorry to say this but apparently this is how it got approved by the Microsoft product leadership levels. That the distance between the email you want to trash and a super important one should be less than a cursor space. So that important email can be accidentally deleted! The New Outlook made a modest improvement in placement of the Flag and Trash bin icons (and increased distance between them to about two cursors lol) but then the sort feature is a major dealbreaker. My question is also, if ever there was any forum/platform Microsoft used to consult with users on how they use Outlook before deciding to do away with certain features that many consider to be in the DNA of Outlook?

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2024-03-27T12:51:22+00:00

    Please upvote the issue here, on the Microsoft Feedback Portal: https://feedbackportal.microsoft.com/feedback/idea/95306e74-c765-ee11-a81c-0022484e5453

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  2. Anonymous
    2024-03-27T12:51:03+00:00

    Hi Microsoft,

    You haven't provided an update or a solution.

    Surely the leadership team had something in mind with removing this functionality. If it cannot be used like it was in the past with legacy outlook. How do you suggest we get our intended outcome here? what was your mindset around this change and how can we gain that efficiency we had in the past.

    I hope your answer isn't that this feature was not considered because blah blah blah.

    Please upvote the issue here, on the Microsoft Feedback Portal: https://feedbackportal.microsoft.com/feedback/idea/95306e74-c765-ee11-a81c-0022484e5453

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  3. Anonymous
    2024-03-27T12:32:33+00:00

    I can sort but (and I'm going to explain this really badly) it's not sticky. So say an email has come in today, and I want to look at all emails with that subject, I can sort by subject, but my cursor is now back at the top of what are typically hundreds of emails. Now I have to remember the exact subject, and find it alphabetically. That's not as easy as it sounds. Now there are also no separators, so trying to quickly distinguish it from a very similar subject requires significantly more cognitive load, also to select the batch with the subject to file it in a sub-folder for easy access leads to more errors without separators (and now we can no longer sort the sub-folders either).

    Before, your cursor stuck on the email that you were trying to sort by, so you were automatically taken to where that subject is in the batch. And there were separators so you could quickly see all the emails with that header that have come in since your last sort. You could sub-file them in an instant.

    It's actually become horrendous. Functions that used to take me seconds are taking me minutes. I am in despair.

    (edited for typo only)

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  4. Anonymous
    2024-03-27T12:01:39+00:00

    @Graeme Weatherall, thank you for upvoting the issue here, on the Microsoft Feedback Portal: https://feedbackportal.microsoft.com/feedback/idea/95306e74-c765-ee11-a81c-0022484e5453

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  5. Anonymous
    2024-03-27T10:55:56+00:00

    Hi, were you able to sort a set of search results?

    I can't in the web outlook.

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