New Outlook and OneNote integration

Anonymous
2023-05-03T05:17:23+00:00

I'm wondering how OneNote integration is handled with the "new Outlook" Experience on Windows?

Specifically, will any of these scenarios be supported with the new client?

  • Send to OneNote from Outlook
  • Send Meeting Details to OneNote from Outlook
  • Send page from OneNote via Outlook
  • Outlook Task Flag on page in OneNote
  • Insert Meeting Details in OneNote from Outlook.

In my initial look, I could not see any evidence of these products talking like they do with the Current Outlook on Windows experience. However, I don't have access to the new client at work to test.

Have I missed something? Does anyone have any insight to share?

UPDATE APRIL 2025:

Keep the feedback coming and thankyou to everyone who responded to this thread!

Update April 2, 2025. Updated instructions to enable the Send to OneNote button.

This seems to be working consistently now across work and personal accounts.

To enable:

*Note: this process has changed.

Add the OneNote Add-in to the new Outlook. See how to enable an add-in here:

https://support.microsoft.com/en-us/office/use-add-ins-in-outlook-1ee261f9-49bf-4ba6-b3e2-2ba7bcab64c8 

Then, to enable the Send to OneNote button:

  1. Select an email.
  2. In the reading pane, click the 3 dots (top right corner of the reading pane).
  3. Click on Customize actions.

Note: This setting is no longer found in Outlook settings > Email > Customise actions.

On the OneNote side, the meeting details experience has been updated and is rolling out to current channel. This new version of Meeting Details will work with the 'New' Outlook.

Not finished yet!

However, Flagging Outlook Tasks in OneNote is currently broken if you are using the 'new' Outlook.

This is because the OneNote Desktop app currently uses a direct app connection to the old Outlook. And if the old outlook is not open, the task list won't update and the tasks will go nowhere.

As a work around it is possible to use both the 'new' and 'old' Outlook side by side. Here is how to do it:

  1. Toggle on the new Outlook (Top right of the old app - 'Try the new Outlook'
  2. Pin the new app to your start menu and task bar.
  3. Toggle back to the old app ('New outlook' - top right of the new app - turn it off)
  4. Then access both apps from the pinned icon on the taskbar.

There are some smart things in the new app, but essential things in the old (like 2 way OneNote integration!). So it's a little clunky to get it all right now.

I got to raise the lack of OneNote integration in a recent meeting with the Outlook Team and I was pleased with the importance they put on this. I know that the OneNote team will also close the gap soon with updates to the OneNote -> Outlook side integrations.

While the 'new' Outlook is replacing the free Windows Mail and Calendar Apps in 2024 (The New Outlook for Windows Will Arrive for Everyone in 2024 (howtogeek.com). This is not Outlook as you know it in Office 365.

As an Office user you can happily continue to use the old Outlook (32bit desktop client) until 2029.

That's right. The final days of the old Outlook in Office 365 are still 4 years away. You can happily keep using the old Outlook for a long time yet. However, I suggest that in the meantime you start exploring the new Outlook. And you can run the two Outlooks - Old and New - side by side on your Windows PC.

Keep the feedback coming though as it is very important for the developers to hear from you! Tell them why and how you use OneNote Integrations in Outlook.

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2025-06-21T11:41:51+00:00

    Any updates from MS as to when/if we'll get tasks syncing? Absolute dealbreaker for me for this functionality to be absent.

    Agree with this. I would like an update on the ETA. Surely we are not going to have to use both old and new until 2029? How can this have been omitted in the first place? Did they not understand their user? I have been submitting feedback forever and there is never any response. I used to work in development and I wonder who’s doing the development these days. Is it that we have new generations who don’t understand productivity? Or is it that Microsoft is getting away from the business user? As an individual who works in the business world, I’m scratching my head at where Microsoft is going.

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  2. Anonymous
    2025-03-14T11:36:14+00:00

    Hi Michael and thanks again,

    Alas that is what a lot of us cannot do. OneNote, just isn't showing. No one seems to know why. The only feedback from Microsoft is wait for the final version of the new Outlook, which I understand could be years away!

    Good of you to put the effort in.

    For my sins I am just a user also. But when I used EverNote, I was known as an evangelist, helping folks all over the world in my spare time. It was a great product and far superior in those earlier days than OneNote. But after changes in the company, it got slower for us larger users. I have many 10,000's possibly over 100,000 Notes going back to 1996 before both these products where invented. I stored the data from my business in other ways and converted it into pdf's and imported into EverNote. Even now, I keep EverNote going as it imports large and multiple pdf's better than OneNote.

    I ended up with a system for using EverNote that they considered very useful and I went to London to explain. As far as I am aware they have used the idea.

    Unfortunately I don't have the time or patience to learn all the new features in OneNote, which we have been using for many years now. It is an excellent tool, but let down by the poor support that Microsoft give. This thread being a typical example. I have learnt to find ways around these issues. Fortunately using the older version is fine, but I keep my eyes open for updates such as yours to see if we can find ways around the issues.

    Hopefully Microsoft will decide it is time to sort it out. But something tells me they are looking to change the way the whole of 365 works. The introduction and push on CoPilot, which I have still not got my head around points me in the direction of something big happening in the not too distant future.

    Best regards from Wiltshire in the UK, very near to the World Heritage site of Stonehenge.

    Best regards

    Chris

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  3. Anonymous
    2025-03-14T10:08:15+00:00

    Hi Michael,

    Thanks for taking the time to post again. Alas I have no OneNote in my list of Apps. This has come up before that some can see it, others like me, not. Who knows the workings of Microsoft's strange mind!!!

    Strangely I do have EverNote which I used extensively some years ago!

    Once again, many thanks.

    Best regards

    Chris

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  4. Anonymous
    2023-07-10T11:31:02+00:00

    I can´t seethe option either. I enabled the customized apperance and activated the Send to OneNote in the settings but neither in mails nor in canlendar items the button appears...

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  5. Anonymous
    2023-07-05T21:11:02+00:00

    Ah, thank you Lyne.

    Actually I still don't see it when I use MS Outlook Desktop App (New Outlook Experience). But when I go to Outlook web (New outlook Experience), I see it now. I appreciate you explaining.

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