How can I easily switch my Editor languages in Outlook

Hi Milan Tadic,

You are very welcome!

I'm glad you've found it to be useful! :D

Hi Sabin,

Your Option #1 is perfect for me, thank you!

Not at all. I've set the language in settings, however individual emails can be in any language, and are often in american, not English. The problem that I can't change or set the language of an email persists.

No dice.

Hi Johan DC,

Thanks a lot for sharing such an important topic for us who we are multilingual, often even within the same email (in my case from Basque to English and Spanish), as it's shown by the responses that this thread created by your post is still receiving almost two years later (last entry was done on last March 27, 2025). I have read all the replies, and I think I have found two more optimal solutions than the ones I have read in the thread:

option 1) to create a command button for direct access to set language for correction,

and option 2) to create a "Quick element" that you can insert at the beginning of the creation of a new email.

Here is how I have implemented them using Outlook 2021 (I'm sure they can be replicated in former and later versions as well):

Option 1) To create a Command Button for direct access to language assignation**:**

The end result will be that you will only need to click 3 times (instead of 5 times) to assign an specific language to a piece of text;

Steps to create (for the first time) the direct access to the Command :

1. Open a new email.
2. On the left area of the "file name" line of the window of the new email > "personalize the tools bar for fast access" > "More commands..." :

3. Choose the "Review tab" > "set language for correction" command > "add" > (once it's added to the right box) click on "accept":

4. From now on the "set language for correction" command, will be available in one click for any future new emails:

Option 2) To create a Quick Element:

To create a quick element that contains "empty lines" that have a pre-assigned language for correction, so you can insert them in any new email.

To create it you need to create a new email in which you add one line for each language you use, and to "set language for correction" to each line. Then select all those lines and "create" a Quick element. You will be able to inset those lines in each new email by only a couple clicks. And what ever you write in each line will be correcting into its own language... you could even copy the line of the language of choice and paste it within a paragraph, and each segment of the paragraph will be corrected to its own language... It sound more complex than it is.

Here a screen shot on how to create it: "select the lines" > go to "Insert" tab"> "quick element" > "Save selection into Gallery" (it will request you to give it a name, which will be available to be used in the future it to insert it into new emails):

Here how to insert the create "quick element" in new emails:

Here the link to a video tutorial on how to create "quick elements" (go to moment: 3m40s): https://www.youtube.com/watch?v=RSlfhjbIoK8

I hope that one of the options might be helpful.

Regards,

Sabin