Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-09-12T21:08:35+00:00

    I agree that once the Organizer sends an update it will override (once the Attendee accepts it) whatever the Attendee has input into thee meeting placeholder on their calendar, but isn't that only after the Attendee re-accepts it?

    If this is the case, then my thought would be to allow Attendee's to continue putting notes in their meeting placeholders, BUT they will need to remember to copy their notes prior to re-accepting the updated meeting from the Organizer. Once they have copied and accepted, they can re-open the placeholder and paste their notes. Yes? Or at least that is what I used to do and am VERY sad that I can no longer do this.

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  2. Anonymous
    2023-09-11T16:47:18+00:00

    I just tried to copy the meeting and even though it is a copy, I can't make changes/notes/additions in the body of the invitation.

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  3. Anonymous
    2023-09-11T08:51:45+00:00

    What exactly does ... *"A release plan that includes backporting to main M365 channels through to Semi-Annual Enterprise Channel Version 2302" ...*actually mean ?

    I think that it is typical MS "mystify the masses" jargon for "the fix will install automatically for Office 365 Enterprise users who have up to version 2302 and are updated semi-annually" (assuming their IT managers allow it). Maybe an MS moderator can interpret this statement for us lower beings.

    They certainly have me mystified me since my Outlook version is already v 2308 and I still can't edit meeting notes...

    Image

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  4. Anonymous
    2023-09-08T21:46:20+00:00

    Oh, DUH!

    I just realized that the best workaround (for me) for this inane situation is to simply FORWARD the invite to the SAME calendar it was originally sent to, but before hitting send, I add any attachments or notes so they appear in the forwarded version. THEN on this forwarded version of the event, I use CTRL-click-drag to make a copy that will be immune to any updates the meeting originator might make in the future, and delete the original event from the calendar.

    Annoying to have to do it, but manageable.

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