Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-11-01T17:40:15+00:00

    Hi all,

    The new Edit Meeting button is now available in the Beta Channel build 17029.20000 if you want to test it out. I will get this added to the Known Issue article shortly, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders.

    The easiest way to get on the Beta channel are the steps in this article, Use a registry command to install Microsoft 365 Insider on Windows devices - Microsoft 365 Insider | Microsoft Learn. After you add the reg key you might need to restart Outlook and then click File, Office Account, Update Options, Update Now.

    Once you are on the Beta channel here is how to add the new Edit Meeting button to the Quick Access Toolbar. Have not tested adding to Ribbon yet. It's not on the ribbon by default by design by the Outlook Team.

    Add the Edit Meeting button to Quick Access Toolbar

    1. In Outlook switch to your Calendar and open a meeting item
    2. File, Options, Quick Access Tool Bar
    3. Under Choose commands from: click dropdown and pick "Commands Not in the Ribbon"
    4. Click on Edit Meeting and click Add to add to the Quick Access Toolbar

    Image

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  2. Anonymous
    2023-10-16T14:28:23+00:00

    In the meantime, a lot of people seemed to have missed the workaround of simply forwarding the meeting back to yourself. Before you hit "Send", add your notes~~/attachments~~. [EDIT: sorry, can't add attachments - only notes]

    Those notes and attachments though, will be overwritten if the meeting organizer updates the meeting, so once you accept this "forwarded" meeting; copy it to your calendar so you have a standalone version that can't be overwritten. Then delete the original forward so you don't have an extra version cluttering up your calendar.

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  3. Anonymous
    2023-10-11T18:47:49+00:00

    I could not disagree with your suggestion more. You are suggesting a solution that adds steps/touchpoints that didn't exist before. In a world of streamlining and efficiency, Microsoft made a very poor decision. the responses in this forum are clear, add the functionality back. Perhaps make it a function of the originator to allow this behavior, similar to the response options but the functionality needs to be returned.

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  4. Anonymous
    2023-10-06T21:41:11+00:00

    Unfortunately, you have frustrated every Executive Assistant using Outlook. I've been on EA webinars where the entire meeting was about this change. Everyone is desperate for a work around and cannot find one. We manage our Executive's calendars and if the invite came from someone else, we cannot add notes for them, such as an agenda, questions to ask at the meeting, driving or building access directions. As you can imagine this makes our jobs so much harder!

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