Set up Auto BCC in Outlook 2016

Anonymous
2016-06-30T20:57:30+00:00

How do I set up an Auto BCC to my CRM in Outlook 365?

Thanks.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2016-12-28T15:59:02+00:00

You can do effectively the same thing as auto-BCC with a new rule.  This one works for me:

  1. Go to the "home" tab of the ribbon/toolbar
  2. Click the "rules" dropdown and select "Manage Rules & Alerts"
  3. From the "Rules and Alerts" dialog box, select "New Rule"
  4. This pops up a "Rules Wizard" with a number of templates in it.  Pick "Apply rule on messages I send", and hit "Next".
  5. The next dialog shows conditions, leave all unchecked and hit "Next".  You'll get the warning "This rule will be applied to every message you send", hit "Yes".
  6. The next dialog lets you select what to do with the message - check next to "move a copy to the specified folder".  At the window in the bottom of this dialog you'll see the line "move a copy to the specified folder" appear, click the underlined word "specified", from the resulting dialog pick your Inbox and hit "OK".
  7. The next dialog lets you pick exceptions, click "Next" again.
  8. The final dialog lets you name the rule, make sure "Turn on this rule" is selected.  The rule showing in the bottom window should read
    1. "Apply this rule after I send the message"
    2. "move a copy to the Inbox folder"
  9. Click "Finish" and the new rule will be created.
  10. Hit "OK" one more time to leave the "Rules and Alerts" dialog.

Best of luck...

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  1. Anonymous
    2019-06-19T20:48:02+00:00

    This was excellent -- as a newbie I was able to get it working without much trouble at all. But what do you do if you want to have it send a BCC to two (or more) recipients? I tried adding in a second e-mail address in various ways, but I could only get it to work with one BCC.

    Thank you!

    If you need to add more than one e-mail address, add them as contacts in your Office 365 account then set up a “Distribution list” with all theses contacts and use the Distribution list e-mail address in the code.

    That's how I got it to work. Hope it helps.

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  2. Anonymous
    2017-03-11T06:04:22+00:00

    Hi AriGoldberg,

    Regarding the VBA script we have dedicated support team therefore, I’d like to involve our MSDN Support team in finding the solution for you. Please post your question in this forum and our experts’ will focus on the requirement to get it resolved more efficiently.

    Your time and understanding will be highly appreciated.

    Best regards,

    Shyamal

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  3. Anonymous
    2016-11-29T03:42:19+00:00

    Hi All,

    Unfortunately, there is no BCC option when we create rules in Outlook client by default.  Given this situation, we suggest you submit feedback to our relevant team via the link below:

    https://outlook.uservoice.com/forums/322590-outlook-2016-for-windows/suggestions/13492065-option-to-allow-rules-to-use-bcc-to-selected-recip

    Thanks for your understanding.

    Regards,

    Poppy

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  4. Anonymous
    2016-06-30T23:22:47+00:00

    Hi Miles,

    To manage email messages by using rules, please refer to the article below:

    https://support.office.com/en-us/article/Manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59?ui=en-US&rs=en-US&ad=US

    If it cannot meet your requirement, please give more description of your requirement.

    Regards,

    Poppy

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