Set up Auto BCC in Outlook 2016

Anonymous
2016-06-30T20:57:30+00:00

How do I set up an Auto BCC to my CRM in Outlook 365?

Thanks.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2016-12-28T15:59:02+00:00

You can do effectively the same thing as auto-BCC with a new rule.  This one works for me:

  1. Go to the "home" tab of the ribbon/toolbar
  2. Click the "rules" dropdown and select "Manage Rules & Alerts"
  3. From the "Rules and Alerts" dialog box, select "New Rule"
  4. This pops up a "Rules Wizard" with a number of templates in it.  Pick "Apply rule on messages I send", and hit "Next".
  5. The next dialog shows conditions, leave all unchecked and hit "Next".  You'll get the warning "This rule will be applied to every message you send", hit "Yes".
  6. The next dialog lets you select what to do with the message - check next to "move a copy to the specified folder".  At the window in the bottom of this dialog you'll see the line "move a copy to the specified folder" appear, click the underlined word "specified", from the resulting dialog pick your Inbox and hit "OK".
  7. The next dialog lets you pick exceptions, click "Next" again.
  8. The final dialog lets you name the rule, make sure "Turn on this rule" is selected.  The rule showing in the bottom window should read
    1. "Apply this rule after I send the message"
    2. "move a copy to the Inbox folder"
  9. Click "Finish" and the new rule will be created.
  10. Hit "OK" one more time to leave the "Rules and Alerts" dialog.

Best of luck...

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  1. Anonymous
    2017-07-08T05:56:57+00:00

    You can do effectively the same thing as auto-BCC with a new rule.  This one works for me:

    1. Go to the "home" tab of the ribbon/toolbar
    2. Click the "rules" dropdown and select "Manage Rules & Alerts"
    3. From the "Rules and Alerts" dialog box, select "New Rule"
    4. This pops up a "Rules Wizard" with a number of templates in it.  Pick "Apply rule on messages I send", and hit "Next".
    5. The next dialog shows conditions, leave all unchecked and hit "Next".  You'll get the warning "This rule will be applied to every message you send", hit "Yes".
    6. The next dialog lets you select what to do with the message - check next to "move a copy to the specified folder".  At the window in the bottom of this dialog you'll see the line "move a copy to the specified folder" appear, click the underlined word "specified", from the resulting dialog pick your Inbox and hit "OK".
    7. The next dialog lets you pick exceptions, click "Next" again.
    8. The final dialog lets you name the rule, make sure "Turn on this rule" is selected.  The rule showing in the bottom window should read
      1. "Apply this rule after I send the message"
      2. "move a copy to the Inbox folder"
    9. Click "Finish" and the new rule will be created.
    10. Hit "OK" one more time to leave the "Rules and Alerts" dialog.

    Best of luck...

    Yes, it was helpful but there is no BCC option. I need to add auto BCC rule create for all sending mail

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  2. Anonymous
    2017-07-05T23:09:55+00:00

    How does this create a BCC?

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  3. Anonymous
    2017-05-18T18:45:27+00:00

    All answers from official MS folks on this thread are unhelpful. Sadly the only solution is paid software, but I can testify it works very well:

    https://www.ablebits.com/outlook-blind-carbon-copy-bcc-email-addins/

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  4. Anonymous
    2018-01-04T15:46:15+00:00

    Here is the VBA which works perfectly. Make sure you replace the email for the desired email address. 

    Private Sub Application_ItemSend(ByVal Item As Object, _
                                     Cancel As Boolean)
        Dim objRecip As Recipient
        Dim strMsg As String
        Dim res As Integer
        Dim strBcc As String
        On Error Resume Next
    
        strBcc = "******@domain.com"
    
    ' Use the account name as it appears in Account Settings
    If Item.SendUsingAccount = "******@domain.com" Then
    
        Set objRecip = Item.Recipients.Add(strBcc)
        objRecip.Type = olBCC
        If Not objRecip.Resolve Then
            strMsg = "Could not resolve the Bcc recipient. " & _
                     "Do you want to send the message?"
            res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
                    "Could Not Resolve Bcc")
            If res = vbNo Then
                Cancel = True
            End If
        End If
        
    End If
    
        Set objRecip = Nothing
    End Sub
    

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