SharePoint crawled

Question

SharePoint crawled

Bindu M S 60

Issue with a crawled property in SharePoint Online.

They have created a two-option column and applied it across multiple site collections, populating it with data on each. Under normal circumstances, its expect this to be crawled within a reasonable timeframe, allowing us to map the managed property. However, it has now been well over a week, and the property still isn't appearing, something we haven't encountered with any other property.

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Answer 1

Baader, Stefan 15

We have similar issue since a couple of days. I created around 16 columns in a library (some are choice columns, some are text columns) and NONE of them appeared in Crawled Properties. Re-indexed the library. Columns are used and filled with values.
When we tried to search in Crawled Properties, we also got an error that the connection was closed to our Admin Center.

Elena-VH 1,730 Reputation points Independent Advisor

2026-09-17T03:16:41.25+00:00

Dear Baader, Stefan,

If none of the 16 newly created columns are appearing as Crawled Properties, even after values have been populated and the library has been re-indexed, I would first check whether other recently created columns elsewhere in the tenant are being crawled successfully.

Normally, new SharePoint columns do not appear in Crawled Properties until the search index has processed the content, which can take some time after a re-index request.

As a forum user, I do not have access to your tenant's backend services, but based on your description, the admin center connection error may be an important clue.

If multiple libraries are affected and Crawled Properties cannot be accessed reliably, I would recommend opening a support ticket with Microsoft 365 Support in the M365 Admin Center. They can review the search crawl and indexing health on the backend and investigate any issues affecting the Search administration service or Crawled Property generation within your tenant. For reference: Get support for Microsoft 365 for business

Thank you for your patience and understanding. If you have any questions or if I have misunderstood anything, please feel free to reach out.

Answer 2

Dear Bindu M S,

Under normal circumstances, once a site column contains values and the content has been indexed, the corresponding crawled property should appear in the search schema within a reasonable period of time. For more information, please follow this article: Manage the search schema in SharePoint

However, since you have been waiting for more than a week, I would suggest checking whether the column's internal name differs from its display name. If the column was renamed after it was created, the crawled property may still be generated using the original internal name, which can make it appear as though the property is missing when searching by the current column name. For more information: How to find the correct Crawled Property for your SharePoint column

Disclaimer: This link is shared by community members for your convenience. It points to a third-party site that is not managed or verified by Microsoft. We can’t guarantee the quality, safety, or suitability of any content or software found there. Please review carefully and make sure you understand any potential risks before using it.

Moreover, make sure that the column is a Site Column rather than a list-only column. Crawled properties are generated from site columns and metadata that is extracted during indexing.

As a troubleshooting step, I recommend triggering a reindex on both the affected libraries and the site collections to ensure the metadata is queued for reprocessing by the SharePoint search service:

For each affected library: On the site, go to the list or library that you want to reindex > Select Settings, and then choose Library Settings or List Settings > Under General Settings > Advanced settings. If you don't see the Settings page, you may need to choose More library settings or More List settings > Scroll down to Reindex Document Library or Reindex List, and select the button.
For each affected site collection: On the site, select Settings, and then select Site settings. If you don't see Site settings, select Site information, and then select View all site settings > Under Search, select Search and offline availability > In the Reindex site section, select Reindex site.
For more information: Manually request crawling and reindexing of a site, a library or a list and Request re-indexing of a document library or list

After reindexing, allow some time for SharePoint Online to process the request and update the search index. Although crawled properties typically appear automatically once content has been indexed, reindexing can help when newly added columns are not being promoted as expected

If you have any questions or if I have misunderstood anything, please feel free to reach out. Looking forward to your update.

Elena-VH 1,730 Reputation points Independent Advisor

2026-09-17T03:17:09.7033333+00:00

Dear Bindu M S,

I hope you're doing well. I just wanted to check in and see if there is any update from you.

If you're still facing any problems, please feel free to share more details about the current error or the steps you're stuck on. I’ll be happy to assist further.

Looking forward to your update.