Can copilot automatically reword a loop template

Cath 0 Reputation points
2026-09-15T08:07:04.7433333+00:00

How would I get co pilot to rework my brief paragraphs into better wording in my company and professional tone within my report template ?

Microsoft 365 and Office | Loop | For business
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  1. AI answer

    2026-09-15T08:07:19.77+00:00

    Yes—Copilot can reword selected text into clearer, more professional wording in supported Microsoft 365 apps.

    For a report template, the supported flow shown in the context is:

    1. Select the paragraph to improve.
    2. Open the Copilot rewrite option for that selected text.
    3. Use Auto rewrite for a general rewrite.
    4. If available, use tone adjustment options such as Professional.
    5. Review the suggested versions.
    6. Choose Replace to swap in the new wording, or Insert below to keep the original and add the rewritten version underneath.
    7. Use Regenerate if the first result is not right.

    Relevant capabilities from the context:

    • In Word, Copilot can rewrite selected text and help make it better.
    • In SharePoint rich text editor, Copilot can Auto rewrite text and adjust tone to Professional, Natural, Casual, Imaginative, or Enthusiastic.
    • In Viva Amplify, Copilot can rewrite text and adjust tone for the audience and purpose.

    If the goal is a company/professional tone, the closest supported option in the context is to select the paragraph and use rewrite plus a Professional tone adjustment where that option appears.

    Also review the output before publishing, because AI-generated suggestions can occasionally be incorrect.

    AI-generated content may be incorrect. Read our transparency notes for more information.

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  2. Michelle Nguyen 1,510 Reputation points Independent Advisor
    2026-09-15T08:32:12.8733333+00:00

    Hi @Cath

    Yes, although there is an important distinction between rewriting text on demand and automatically applying your company’s writing style to the whole template.

    In Microsoft Loop, you can use the Copilot button in the upper-right corner to refine existing content. Based on my research, some earlier Copilot integrations in Loop were removed while the Loop experience is being aligned with Microsoft Copilot Pages, so the exact options shown may vary by tenant and release.

    How to reword the paragraphs:

    1. Open the Loop page containing the report template.
    2. Select the paragraph you want to improve, or open Copilot.
    3. Enter a prompt such as: "Rewrite the selected paragraph in a concise, professional tone. Preserve all facts and meaning. Use clear business language suitable for a company report. Do not add information that is not in the original text."
    4. Review the result and insert or replace the original paragraph.
    5. Repeat for the remaining sections as needed.

    Microsoft’s general Copilot prompt guidance recommends including the goal, context, expectations, and source. Providing these details helps Copilot produce wording that is closer to the required audience and tone.

    Therefore, Copilot can reword the report paragraphs, but standard Loop use generally requires you to initiate the rewrite or provide a prompt. It does not simply monitor the template and automatically rewrite every new paragraph in the background. Always review the output before publishing, especially to verify names, figures, and report conclusions.

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