Request for permission to include screenshot images of Microsoft Excel spreadsheet in Mathematics Textbook

AQ-7536 20 Reputation points
2026-09-11T09:58:41.77+00:00

Dear Sir or Madam,

I would like to request permission to include screenshot images of Microsoft Excel spreadsheets in a mathematics textbook for secondary school students in Singapore.

The screenshot images are intended for educational use and will help students understand how to enter data into a spreadsheet and use formulas and formatting to calculate and display values. The screenshot images will be full (not partial) and resized to fit the content on a page, and will be acknowledged on the copyright page of the book.

I would be most grateful for your favourable consideration of this request.

Thank you for your time. I look forward to hearing from you.

Yours faithfully,
Audrey

Microsoft 365 and Office | Excel | For education | Windows
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Answer accepted by question author
Demi Nguyen 1,665 Reputation points Independent Advisor
2026-09-11T10:24:00.72+00:00

Hello @AQ,

Thank you for your inquiry regarding the use of Microsoft Excel screenshots in your mathematics textbook.

Based on Microsoft's published copyright guidance, the use of Microsoft product screenshots in educational materials is generally permitted, provided that the applicable requirements and guidelines are followed.

In particular, Microsoft states that screenshots may be used in documentation, educational materials, tutorial books, videos, and websites, subject to certain conditions. For your scenario, please ensure compliance with the following screenshot requirements:

  • Do not alter the screenshot except to resize it.
  • Do not use only portions of a screenshot; use the complete screenshot.
  • Do not include screenshots within your own product user interface.
  • Do not use screenshots that contain third-party content or identifiable individuals.

User's image

Additionally, Microsoft specifies four general requirements for permitted use:

  1. Use the full Microsoft product name when referencing the product.
  2. Follow Microsoft's approved linking and trademark guidelines where applicable.
  3. Ensure the content is not offensive, defamatory, or otherwise inappropriate.
  4. Include the statement: "Used with permission from Microsoft."

For your reference, I recommend reviewing Microsoft's official copyright guidance: Use of Microsoft Copyrighted Content | Microsoft Legal

This article contains the complete requirements and limitations related to the use of Microsoft copyrighted content, including screenshots.

I hope this information is helpful. Please review the guidance carefully to ensure your intended use complies with Microsoft's published requirements.

Kind regards,

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