How can I force New Outlook to run rules?

Question

How can I force New Outlook to run rules?

Carrillo, Dawn 20

I have created a rule and checked the box to run the rule now, but it is not running it. Is there a way to "run rules now" for all the rules?

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Answer accepted by question author

Roebe Ta 1,110 Independent Advisor

Hello @Carrillo, Dawn,

Thanks for your question and for the update.

I'm glad to hear that the AI's response helped you successfully run the rule.

Regarding the "Run All Rules" option, New Outlook currently does not include a feature equivalent to the "Run Rules Now" function that was available. At this time, rules can only be run individually by selecting the Run option next to each rule in Settings > Mail > Rules.

If having a "Run All Rules" option would improve your workflow, you are welcome to share feedback directly with the Microsoft Outlook product team to highlight real-world use cases. You can submit feedback and upvote existing feature requests on Outlook · Community. The product team actively monitors this site, and many features have been developed or improved based on customer suggestions.

After submitting your request on the site, you can return here and paste the link into this thread. That way, other users who visit this discussion can click the link and upvote your request to help bring more attention to it.

You can also give feedback to Microsoft Product from Within the New Outlook App: 

Open your New Outlook > go to Help tab > choose Feedback.
Choose Make a suggestion.  
Fill in the form and submit your feedback.

In the meantime, you can check Microsoft 365 Roadmap for updating features in the future.

Please note that I do not have access to backend systems or the ability to change app behavior directly. My role is to assist based on available documentation and guidance from Microsoft based on our knowledge.

I hope this suggestion helps. Thank you and I wish you a great day!

Note: Please follow the steps in the forum documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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2 additional answers

Your answer

Answer 1

Carrillo, Dawn 20

Thank you, that worked, but it would be nice if the "run all rules" option was made available again.

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Answer 2

In new Outlook for Windows, rules normally run on incoming messages after the rule is created. To run a rule on existing messages:

Select Settings at the top.
Go to Mail > Rules.
Select the Run option next to the rule that should be applied.

The available documented action is to run a rule individually. The context does not provide a Run Rules Now for all rules option in new Outlook for Windows.

If the rule still does not run automatically, check these common causes:

The rule is disabled: In Settings > Mail > Rules, make sure the toggle next to the rule is turned on.
Rule order: Rules are applied in the order shown in the Inbox rules list. Move the rule up or down with the Up or Down arrow.
Existing messages: Rules apply to incoming messages by default, so older messages need to be run manually.
Third-party account limitation: New Outlook currently does not support rules for third-party accounts such as Gmail, Yahoo, and iCloud.

If a rule was created from a message in classic Outlook, that version also has a Run this new rule now on messages already in the current folder checkbox during creation, but that is separate from new Outlook.