Sharing files and folders in M365 Business Basic

Hi John,

Good day and thank you for your clear description of the situation.

From your message, I understand that you are looking for a practical way to share both existing files and new content in a single, communal location that all trustees can access easily. As the exact setup or preferences may vary, I will outline the commonly used options in Microsoft 365 so you can consider what may work best for your organization.

With that in mind, here are a couple of approaches you may consider:

1/ Using Microsoft Teams

Microsoft Teams can provide a simple and user-friendly way to manage shared files in one place by creating a Team, adding your trustees as members, and then using its channel to store and share content.

To do this:

Sign into Microsoft Teams in your browser > Chat > Expand the arrow next to "New message" button > New team

In the creation process, you will be asked to give your Team a name and a channel name. After that, you can add your members to the Team.

Once the setup is complete, you may use the “Post in channel” option to upload and share documents with all members in one place.

For more information, please visit: Create a standard, private, or shared channel in Microsoft Teams | Microsoft Support e899-b80a-334…

2/ Using SharePoint

SharePoint is the underlying system designed for shared document storage across an organization and may offer more structured control by allowing you to create a central site and organize files into libraries and folders.

To access SharePoint: In Teams > select the 9 dots > SharePoint

For guidance to create a SharePoint site and adding members, please refer to: Create a site in SharePoint | Microsoft Support and Share a site | Microsoft Support

I hope this information is helpful. Thank you for taking the time to raise this question. If you need any further clarification or assistance, please feel free to leave a comment under this post.

If the answer is helpful, please click "Accept Answer".

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