Can I change the colors for "Not Started", "In Progress", and "Completed" in Planner?

RRR 20 Reputation points
2026-06-18T02:32:05.5933333+00:00

I'm using Microsoft Planner, and I'm having trouble distinguishing between the Not Started and In Progress status colors because they look very similar.

Is there a way to customize the colors for each task status (Not Started, In Progress, and Completed), or use a different color scheme to make them easier to distinguish?

If this isn't currently possible, are there any workarounds or settings that can improve the visibility of these status colors?

Thank you!

Microsoft Teams | Microsoft Teams for business | Other
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Answer accepted by question author
Marcin Policht 109.5K Reputation points MVP Volunteer Moderator
2026-06-18T03:30:02.3233333+00:00

Unfortunately, AFAIK, you cannot change the specific colors for progress statuses in Microsoft Planner. The colors for "Not Started," "In Progress," and "Completed" are locked into the system.

You can, however, customize your board by using color labels instead. To use labels, click on any task to open its details. Look for the label section on the right side. Select a color block and click the pencil icon to give it a custom name. You can use these names to show different types of work.

If the above response helps answer your question, remember to "Accept Answer" so that others in the community facing similar issues can easily find the solution. Your contribution is highly appreciated.

hth

Marcin

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