How to manage spelling issues when using CoPilot

Copilot suggestions can contain spelling mistakes, especially for names and non‑standard words. Names that are correct in the source content may still be altered by Copilot, so every Copilot output needs a manual proofing pass.

To manage these issues effectively:

1. Prefer English where possible Copilot quality is highest in English. Using English for prompts and base documents helps reduce spelling and name errors.
2. Always review Copilot output Copilot in Word can misinterpret facts or produce inaccurate results, including incorrect spellings of names. After Copilot generates or revises content, run a full spelling and grammar check and manually verify all key names:
   • In Word, go to Review > Spelling & Grammar to scan the document.
   • For longer documents, consider checking sections at a time so names are easier to compare with the original source.
3. Use the spelling checker to enforce the correct form When Word flags a name or when Copilot changes it incorrectly:
   • In the Spelling & Grammar dialog, if the name is correct but marked as wrong, choose Add to add it to the dictionary so it is treated as correct in future checks.
   • If Copilot has introduced a wrong spelling, correct it once and then use Change all (where available) so all occurrences of that incorrect form are fixed in the current document.
4. Re‑run checks after large Copilot edits If Copilot rewrites or expands a section, re‑run Spelling & Grammar on that section or the whole document so any newly introduced misspellings of names are caught.
5. Keep document length manageable Copilot in Word has limits on how much text it can process per prompt. For very long documents, work in smaller sections so that Copilot has clearer context for names and you can more easily spot inconsistencies.
6. Treat Copilot as a drafting assistant, not a final authority Because Copilot can make mistakes and change correct text, especially with proper names, treat its output as a draft. Use the standard Word proofing tools plus a manual review of all important names before finalizing.

References:

• Frequently asked questions about Copilot in Word
• Check spelling and grammar in Office