Any MS tools to move emails to SharePoint

Question

Any MS tools to move emails to SharePoint

Delma Vazquez 20

We are a Microsoft O365 environment and we have a growing need to share emails into multiple business SharePoint sites which is our CMS. Any tools offered by Microsoft to accomplish this? We are not looking for an automated tool but a user controlled tool.

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Paul de Jong 891 Reputation points

2026-02-19T11:58:10.7066667+00:00

If the emails are present on a file share you can use SPMT to migrate the emails to SharePoint Online in bulk.

If the emails are present in Classic Outlook users can simply drag and drop emails to SharePoint. This will generate msg emails but the email metadata does not get extracted to SharePoint columns.

New Outlook does not allow direct drag and drop from New Outlook to SharePoint. Emails need to be saved first on the local desktop and then uploaded to SharePoint. This complicates the workflow.

If metadata extraction is required you need to look into 3rd party solutions.

There are many Outlook add-ins and also some SharePoint apps (example) that offer this functionality.

Note: SharePoint offers basic functionality for viewing emails stored in SharePoint. It shows the email body but the attachments cannot be viewed. The email needs to be downloaded first before the attachments can be viewed. There are SharePoint apps that allow viewing attachments (pdf, docx, zip, ...) directly in the browser.
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Answer accepted by question author

0 additional answers

Paul de Jong 891 Reputation points

2026-02-19T11:58:10.7066667+00:00

If the emails are present on a file share you can use SPMT to migrate the emails to SharePoint Online in bulk.

If the emails are present in Classic Outlook users can simply drag and drop emails to SharePoint. This will generate msg emails but the email metadata does not get extracted to SharePoint columns.

New Outlook does not allow direct drag and drop from New Outlook to SharePoint. Emails need to be saved first on the local desktop and then uploaded to SharePoint. This complicates the workflow.

If metadata extraction is required you need to look into 3rd party solutions.

There are many Outlook add-ins and also some SharePoint apps (example) that offer this functionality.

Note: SharePoint offers basic functionality for viewing emails stored in SharePoint. It shows the email body but the attachments cannot be viewed. The email needs to be downloaded first before the attachments can be viewed. There are SharePoint apps that allow viewing attachments (pdf, docx, zip, ...) directly in the browser.
Deleted

This comment has been deleted due to a violation of our Code of Conduct. The comment was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.

Answer 1

Microsoft does not provide a specific tool solely for moving emails to SharePoint in a user-controlled manner. However, users can manually save emails from Outlook to SharePoint by using the following methods:

Save as File: Users can save emails as .msg or .pdf files and then upload them to SharePoint document libraries.
Drag and Drop: In some setups, users can drag emails directly from Outlook into a SharePoint document library opened in a web browser.
Copy and Paste: Users can copy the content of an email and paste it into a SharePoint page or document.

These methods allow for manual control over which emails are shared and where they are stored within SharePoint sites.

For more complex needs or larger volumes of emails, users might consider third-party solutions that integrate Outlook with SharePoint, but these would not be Microsoft tools directly.