Transferring OneNote files from a company onedrive to a personal onedrive so they are usable

Question

Transferring OneNote files from a company onedrive to a personal onedrive so they are usable

Just Jenn 0

Hi,

I have 5 large OneNote files on a business onedrive account using Version 2511 (build 19426.20260 Click to Run) running on Windows.

I have attempted to create a copy to transfer to my personal onedrive account multiple ways without achieving a copy I can open yet (OneNote running on MacOS).

direct copy of the folders. The folders have *.url files that OneNote seems to pickup as the "files" and these point to the business onedrive account.
Using "Notebook Properties", I used "Save a Copy" to save a file to the personal onedrive account. This creates a *.one file but OneNote on the Mac doesn't seem to see this, only the *.url files.
I tried the Export - Notebook - OneNote Package to save a *.onepkg file but the export hangs. Likely the files are too big as they are each at least a years worth of notes.

What am I missing to be able to use either 1 or 2 above? Do I need to edit the *.url files to point to the personal onedrive locations?

Any help would be appreciated!

Thanks,

Just Jenn

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Answer 1

To transfer OneNote files from a business OneDrive account to a personal OneDrive account, you can follow these steps:

Use OneNote to Save a Copy: You mentioned you tried using "Save a Copy" but ended up with a *.one file that OneNote on Mac doesn't recognize. Make sure you are saving the copy directly to your personal OneDrive account and not just to your local device. After saving, check if the file appears in your personal OneDrive.
Export as OneNote Package: If the export is hanging due to the file size, consider breaking down the notebooks into smaller sections before exporting. This can help manage the size and avoid the hanging issue.
Manual Copy of Sections: If the above methods are not successful, you can manually copy sections from your business OneNote to your personal OneNote. Open the business OneNote, select the section you want to copy, and then right-click and choose "Move or Copy". You can then select your personal notebook as the destination.
Editing .url Files: The *.url files you mentioned are shortcuts to the original files in the business OneDrive. These files will not work in your personal OneDrive as they point to the business account. You cannot edit them to point to your personal account; instead, focus on transferring the actual OneNote content.
Check for Sync Issues: Ensure that both OneNote applications (on Windows and Mac) are fully synced and updated. Sometimes, syncing issues can prevent files from appearing correctly across devices.

If you continue to experience issues, consider reaching out to Microsoft support for further assistance specific to your account and setup.