SharePoint Event Web Part only shows 2 upcoming events when filtered by category for all events on site

Question

SharePoint Event Web Part only shows 2 upcoming events when filtered by category for all events on site

Anonymous

I have an Events Web Part on a SharePoint page that I need to pull events from all event lists on my SharePoint site, but only for a specific category. When I add the category name to the "Category" text field, the web part will only show the first two upcoming events.

I have two event lists so I can control who can see different events. The first event list is named "General Events" and is open to all users (faculty, staff, and students) while the second event list, named "Faculty and Staff Only Events", is restricted to only faculty and staff. Both lists have a "General" category in the list's settings.

I want a single events web part on the SharePoint page that shows all events from both event lists with the "General" category that the current user has access to. i.e.: Faculty and staff can see "General" categorized events in both events lists while students can only see the "General" categorized events in the "General Events" events list.

I wanted to include screenshots, but answers.microsoft.com seems momentarily unable to upload images. I've tried multiple browsers and machines. So text it is.

The following is the setup for the web part:

Source: This site

Category: General

Date range: All upcoming Events

Enable audience targeting: Off

Show up to this many items at a time: 20

I've experimented with changing the source to a single event list. When I do that, all upcoming events for the "General" category are showing.

Source: Events list on this site

Events list: General Events

Category: General

Date range: All upcoming Events

Show up to this many items at a time: 20

I've also verified that the event web part pulls in all upcoming events from the site if I leave the Category field blank.

Source: This site

Category: <blank>

Date range: All upcoming Events

Enable audience targeting: Off

Show up to this many items at a time: 20

I've submitted a Reindex request for both event lists a couple of times and waited a week after each request, but I'm still seeing the same behavior.

Any thoughts or suggestions are appreciated!

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3 answers

Answer 1

Hi,

Thanks for sharing the updates with me.

As I noticed your Event category is a customized label, I tried to test on my side with label AAA and BBB where it seems like I can reproduce a similar delay update situation when select the Event range to This site.

I will monitor tomorrow and check if there will have any updated information.

Best Regards,

Mia

Answer 2

I've tested this on another SharePoint site, and I'm seeing similar behavior.

Steps taken:

In existing Calendar:

I added "Faculty Research Event/Workshop" as an option to the Category field in the list's settings.

I created three new events "test event 1", "test event 2", and "test event 3" using the "Faculty Research Event/Workshop" category for each.

I created a second calendar named "test calendar":

I added "Faculty Research Event/Workshop" as an option to the Category field in the new list's settings.

I created three new events "test event 4", "test event 5", and "test event 6", using the "Faculty Research Event/Workshop" category for each.

Observed behavior:

Specifying the "Calendar" calendar and the "Faculty Research Event/Workshop" category shows test events 1, 2, and 3.

Specifying the "test calendar" calendar and the "Faculty Research Event/Workshop" category shows test events 4, 5, and 6.

Specifying "This Site" and the "Faculty Research Event/Workshop" category shows only test events 1 and 3.

Screenshots are below:

Answer 3

Hi Adam Smith NU,

I went through your post carefully and based on the scenario you shared, I tried to deploy a similar test environment to simulate, and it seems like when I selected the Events list on this site, it will only show the events in the selected category.

Hence, to narrow down the scenario, could you please create a new site for test and two event lists to see if the same behavior will happen with the related selections. This helps us to see if the issue is only related to a specific site cache.

Please correct me if I made any misunderstanding and I will be here waiting for your updates.

Appreciate your time and patience. Hope you a nice day and stay safe!

Best Regards,

Mia