Sharing Powerpoints to hundreds of users with the fewest steps possible

Question

Sharing Powerpoints to hundreds of users with the fewest steps possible

Anonymous

Hello,

I have Powerpoint files that are grouped in folders. These files change quarterly. I need to share these Powerpoints with 400+ users who only have access via iPad. These users also have almost no technical experience. I have tried creating a Sharepoint site and giving the users access to this, but this Sharepoint will not show up in the Powerpoint app on iPad.

I have noticed the only Sharepoint section on the Powerpoint app is "Frequented" but this site will never have been visited by these users, they will just be members and have view access.

Is there any way to share a folder full of Powerpoint files with hundreds of users that doesn't require manual downloading? I would love it if I could set it up where I can share the folder and they are able to open the Powerpoint app on their iPad to view the folder full of Powerpoints.

Thank you

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7 answers

Answer 1

Dear Kyle Kinzalow,

Good day. Thank you for posting to Microsoft Community.

As per your description, you want to share PowerPoint files with users who only have access to iPad.

If I understand correctly, based on your description, using a SharePoint site is not for you, perhaps you could consider using OneDrive to share these files. Based on my testing, you could let users download the OneDrive client to their iPads, and then share the files with anyone via a link that generates the files from within OneDrive.

If above can’t work for you or I misunderstand your needs, please let me know and I would like to assist you further.

Thank you for your understanding and patience.

Sincerely,

Claire | Microsoft Community Moderator

Answer 2

John Korchok 236K Volunteer Moderator

Microsoft makes a SharePoint app for iOS. Have you tried it?

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Answer 3

Thank you for the response. I have attempted to use the Sharepoint app, but it seems as if only "Frequented" or "Followed" sites show up as sites that can be visited. There's a "Quick Access" section, but when I click on sites there, it just takes me to a screen that shows the contact info for the site.

The problem is that these users will never have visited the Sharepoint before, and they don't have individual 365 access to visit the site in a browser or open the email invite.

Niche situation I know, sorry for being difficult!

Answer 4

Thank you for the response. I have considered OneDrive, but these iPads are shared devices and I wouldn't want to expose someone's OneDrive to the users. I'm ok with signing in to Powerpoint or Sharepoint because those are not utilized for any sensitive data here.

I realize this is a very specific situation, and I understand if there are not many ways to accomplish what I'm asking.

Thanks again!

Answer 5

>> Thank you for the response. I have considered OneDrive, but these iPads are shared devices and I wouldn't want to expose someone's OneDrive to the users.

You wouldn't necessarily be doing that. Here's what I'd do (HAVE done; often, in fact):

Create a normal OneDrive account (not a OneDrive for business one, which can wildly overcomplicate things).

Create a folder on that OneDrive for the files you want to share.

Drop the files into it. It'll help the users if you give the files names that make the content very obvious.

Once the folder is populated with files, move back up to the parent folder, right click it and choose Share.

Set the desired share permissions, then copy the link and make it available to your folks (email/txt/whatever).

You can make the files accessible to anyone with the link, view-only to people with the link, or restrict access to specific people/groups. I'd explore and test this on a small scale to see what works best.