Create a seat assigner with Excel and RFID

Anonymous
2020-04-16T23:26:27+00:00

Hi, 

Due to Covid19, we are tracking who sits with who in the cafeteria.

We have a simple Excel file that assigns a seat in the cafeteria to the employees based on the RFID. It is very simple, We have a Seat column with seats from 1-135, they scan their badge, the ID number appears on the ID column, then there is a name column with a Vlookup based on the ID that enters the name of the employee and that is it. 

The issue we have is that, sometimes it assigns a seat that is still taken. I cannot think of a way in which the employee scans their badge again and the record is deleted from the seat number so that it is now free for someone else :S and doing that without losing the original records of where the person sat. 

Any ideas would be highly appreciatted

Microsoft 365 and Office | Excel | For home | Windows

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Anonymous
2020-04-23T05:33:48+00:00

@ Debbie.

I have no scanners here, so I typed in the ID numbers

1- Before the start

The SCAN sheet will look like this, The scanner will be focused on cell C3 Named range ScanID 

2- After the first 10 scan (employees)

After the first 10 scan (employees) on each sheet 

RECORD/TRACKING before any check-out.

3- After some of the staff check out

Conditional Formatting is applied to cells 

the ones in Yellow shows those who are taking more than 30 min in their lunchtime and obviously haven't been checked out.

Hope this helps

Regards

Jeovany

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  1. Anonymous
    2020-04-23T02:13:49+00:00

    If you can't automate check out, you have to go with a manual "check out" process to free up seat allocations.

    .

    Have someone sitting at the exit(s), removing employee ID when person leaves.  (Yes, I know that is not likely to happen)

    Or

    place a computer at the exit(s) and REQUIRE employees to manually "check out" by clearing their employee ID from the chart input.     (put wipes/hand cleanser beside the computer to prevent touch transmission ...)

    .

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  2. Anonymous
    2020-04-23T00:09:59+00:00

    Hi Debbie

    Please, download from the link below a file created to find a solution to your problem.

    https://1drv.ms/x/s!AjGRD1TlwpAGlniwIxOU1dlDFhbK?e=FQd9Wa

    Some pictures

    Play around with the file.

    Manually type the IDs numbers from 1001 to 1800 and see how it works

    Then replace the employees database with the real one (just ID numbers and Names)

    Sheets are protected with the same password you gave us:= "wet"

    Do let me know how it goes.

    Regards

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  3. Anonymous
    2020-04-21T22:59:43+00:00

    Ok 

    I'll do my best to help you. I'll work on a solution.

    I'll keep you posted. 

    Regards

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  4. Anonymous
    2020-04-21T22:57:30+00:00

    You could create a function/ button to clear previous assignments between meal seating sessions, but I can't think of a way re-assign seats within a meal session.

    .

    As it stands, the spreadsheet simply does not have enough information to re-assign seats that have been vacated

    .

    If you can't get people to swipe out you have to put up with double seat assignments.

    .

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