Create a seat assigner with Excel and RFID

Anonymous
2020-04-16T23:26:27+00:00

Hi, 

Due to Covid19, we are tracking who sits with who in the cafeteria.

We have a simple Excel file that assigns a seat in the cafeteria to the employees based on the RFID. It is very simple, We have a Seat column with seats from 1-135, they scan their badge, the ID number appears on the ID column, then there is a name column with a Vlookup based on the ID that enters the name of the employee and that is it. 

The issue we have is that, sometimes it assigns a seat that is still taken. I cannot think of a way in which the employee scans their badge again and the record is deleted from the seat number so that it is now free for someone else :S and doing that without losing the original records of where the person sat. 

Any ideas would be highly appreciatted

Microsoft 365 and Office | Excel | For home | Windows

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Anonymous
2020-04-23T05:33:48+00:00

@ Debbie.

I have no scanners here, so I typed in the ID numbers

1- Before the start

The SCAN sheet will look like this, The scanner will be focused on cell C3 Named range ScanID 

2- After the first 10 scan (employees)

After the first 10 scan (employees) on each sheet 

RECORD/TRACKING before any check-out.

3- After some of the staff check out

Conditional Formatting is applied to cells 

the ones in Yellow shows those who are taking more than 30 min in their lunchtime and obviously haven't been checked out.

Hope this helps

Regards

Jeovany

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  1. Anonymous
    2020-04-23T14:45:33+00:00

    Wow, this looks awesome!

    We do have two scanners. I will play around with the file.

    Thank you so much!

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  2. Anonymous
    2020-04-23T05:16:01+00:00

    Oh yeah,

    I got it, 

    We suggested Debbie, she should get 2 scanners

    Thanks Rohn

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  3. Anonymous
    2020-04-23T04:52:22+00:00

    By "automated" in the last reply I meant having a scanner(s) to allow people to scan out of the lunch room to free up the seat.

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  4. Anonymous
    2020-04-23T04:13:21+00:00

    Hi Rohn 

    On my file all is automated

    If you pass (type) twice the same ID number in the only unlocked cell on SCAN sheet it will record the check in and check out. 

    I just didn't have the time to explain it.

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