Create a seat assigner with Excel and RFID

Anonymous
2020-04-16T23:26:27+00:00

Hi, 

Due to Covid19, we are tracking who sits with who in the cafeteria.

We have a simple Excel file that assigns a seat in the cafeteria to the employees based on the RFID. It is very simple, We have a Seat column with seats from 1-135, they scan their badge, the ID number appears on the ID column, then there is a name column with a Vlookup based on the ID that enters the name of the employee and that is it. 

The issue we have is that, sometimes it assigns a seat that is still taken. I cannot think of a way in which the employee scans their badge again and the record is deleted from the seat number so that it is now free for someone else :S and doing that without losing the original records of where the person sat. 

Any ideas would be highly appreciatted

Microsoft 365 and Office | Excel | For home | Windows

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Anonymous
2020-04-23T05:33:48+00:00

@ Debbie.

I have no scanners here, so I typed in the ID numbers

1- Before the start

The SCAN sheet will look like this, The scanner will be focused on cell C3 Named range ScanID 

2- After the first 10 scan (employees)

After the first 10 scan (employees) on each sheet 

RECORD/TRACKING before any check-out.

3- After some of the staff check out

Conditional Formatting is applied to cells 

the ones in Yellow shows those who are taking more than 30 min in their lunchtime and obviously haven't been checked out.

Hope this helps

Regards

Jeovany

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  1. Anonymous
    2020-05-15T06:21:05+00:00

    Thanks for your quick answer! 

    Question: 

    Since we have the files on SharePoint,we are struggling with an error that says it could not merge changes and save, so it closes and reopens the file. Does that mean that if this happens, the macro will mark as "not punched out" all of those that were blank at the moment of the error? 

    Unfortunately, I can not give you an expert opinion regarding SharePoint issues.

    Anyways, I removed the macro from the workbook event and created a Command Button you would now have to click before closing the workbook to mark as "not punched out" all of those that were blank at the end of your working day.

    Here the link with the updates

    https://1drv.ms/x/s!AjGRD1TlwpAGlniwIxOU1dlDFhbK?e=uneb2E

    Regards

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  2. Anonymous
    2020-05-15T02:25:08+00:00

    Thanks for your quick answer! 

    Question: 

    Since we have the files on SharePoint,we are struggling with an error that says it could not merge changes and save, so it closes and reopens the file. Does that mean that if this happens, the macro will mark as "not punched out" all of those that were blank at the moment of the error?

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  3. Anonymous
    2020-05-13T23:23:58+00:00

    Hi Debbie

    The macro only performs before the workbook close. When you finish your day. Like resuming all and sets the thing up for the next day.

    Here is a new link to the file. Please, download it.

    https://1drv.ms/x/s!AjGRD1TlwpAGlniwIxOU1dlDFhbK?e=3vLMje

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  4. Anonymous
    2020-05-13T21:01:46+00:00

    On the Log sheet It loops thru all ID and those who DID NOT PUNCH OUT at the lunchtime will be marked

    I hope this helps you 

    Regards

    Jeovany

    Hi Jeovany,

    We were doing tests with this. But I think something happens when we download the file. It does not show that "Not punch out", it only leaves it blank.

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