Create a seat assigner with Excel and RFID

Anonymous
2020-04-16T23:26:27+00:00

Hi, 

Due to Covid19, we are tracking who sits with who in the cafeteria.

We have a simple Excel file that assigns a seat in the cafeteria to the employees based on the RFID. It is very simple, We have a Seat column with seats from 1-135, they scan their badge, the ID number appears on the ID column, then there is a name column with a Vlookup based on the ID that enters the name of the employee and that is it. 

The issue we have is that, sometimes it assigns a seat that is still taken. I cannot think of a way in which the employee scans their badge again and the record is deleted from the seat number so that it is now free for someone else :S and doing that without losing the original records of where the person sat. 

Any ideas would be highly appreciatted

Microsoft 365 and Office | Excel | For home | Windows

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Anonymous
2020-04-23T05:33:48+00:00

@ Debbie.

I have no scanners here, so I typed in the ID numbers

1- Before the start

The SCAN sheet will look like this, The scanner will be focused on cell C3 Named range ScanID 

2- After the first 10 scan (employees)

After the first 10 scan (employees) on each sheet 

RECORD/TRACKING before any check-out.

3- After some of the staff check out

Conditional Formatting is applied to cells 

the ones in Yellow shows those who are taking more than 30 min in their lunchtime and obviously haven't been checked out.

Hope this helps

Regards

Jeovany

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  1. Anonymous
    2020-05-29T01:56:03+00:00

    Hi Jeovany, 

    Thanks for your answer. I completely understand your position. Don't worry. 

    That's how my company's plant manager treats us all in IT all the time, he never appreciates the effort we make and disregards what we do or asks us to completely change it. As he is doing now. 

    That's why I understand you position. Thanks a lot for all the help. We will continue using it as it is right now then. 

    Regards!

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  2. Anonymous
    2020-05-29T01:47:08+00:00

    Dear Debbie

    To fulfill your new requirement implies not only, to change a big part of the work I have done so far in your file (project) but to throw to the BIN part of that work.

    The Data Validation rules on SCAN sheet help you to spot the seats occupied for more than 30 min

    And by pressing the **"Clear the seats"**button as you later requested you could delete all those seats and declare them vacant.

    Your new requirement will send to the BIN all the procedures you previously requested.

    The "Clear Seats" and "Before Close Checking" macros might be no longer needed

    So all the time and efforts on that will be thrown away

    So I'm afraid, and politely have to say I won't help you this time.

    Regards

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