create new tab taking data from one column

Anonymous
2019-08-26T15:07:20+00:00

Hi

I have  a spreadsheet which has many tabs at the bottom for different companies. Sheet1 is the master where all info is recorded on a daily basis, I run the macro and it copies the data to the relevant company tab, all that is ok.

Now I have been asked that a new page is created with just the contents of one column selected. So for instance column G needs to be selected from the master sheet and a new sheet created called MS,Aldi Separation and any entries that have figures to be copied to a new sheet. The list below was done manually by copy and paste from the master sheet to a new sheet added called MSaldi separation

No. Invoice <br><br>Date Company MSAldi Separation
6.0 Year to 30th June 2015
* 30/06/2014 Forty Shillings 11,026.33
6.4 25/07/2014 40 Shillings 3,567.50
TOTAL 14,593.83 14,593.83
5.0 Year to 30th June 2014
5.9 28/02/2014 Bidwells 1,665.48
5.12 31/03/2014 Bidwells 1,798.40
5.14 30/04/2014 Bidwells 2,480.25
5.16 31/05/2014 Bidwells 7,762.62
5.18 11/06/2014 Bidwells 7,200.00
5.21 30/06/2014 Bidwells 8,173.20
6.0 Year to 30th June 2015
6.5 31/07/2014 Bidwells 4,158.45
6.22 31/01/2015 Bidwells 585.00
8.0 Year to 30th June 2017
8.14 28/02/2017 Bidwells 9,899.00
8.23 30/04/2017 Bidwells 3,725.00
8.25 31/05/2017 Bidwells 3,641.91
8.31 30/06/2017 Bidwells 1,493.43
9.0 Year to 30th June 2018
9.5 31/08/2017 Bidwells 575.00
9.6 31/07/2017 Bidwells 870.00
9.10 30/09/2017 Bidwells 533.50
9.0 Year to 30th June 2018
9.27 30/11/2017 Bidwells 350.00
9.38 31/01/2018 Bidwells 1,647.00
9.0 Year to 30th June 2018
9.46 28/02/2018 Bidwells 1,192.00
9.47 31/03/2018 Bidwells 1,416.00
10.00 Year to 30th June 2019
10.60 31/10/2018 Bidwells 200.00
TOTAL 59,366.24

I hope I have made my self clear, I look forward to receiving some help.

Regards

Stephen

Microsoft 365 and Office | Excel | For home | Windows

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Anonymous
2019-08-30T00:10:44+00:00

Interesting. You were able to do it all in a Table.

I see you cleaned up his company data.

I would do 2 tweaks to your layout.

First I would put all the slicers at the top of sheet, ie move the "Fiscal year" slicer

Second, I would add a "Company" slicer.

Questions:

#1. what is the "Multi Acc Invoice"? Where did this column come from? I think I see it now, but is it really necessary?

#2. Why do some rows have various styles applied to them?

#3. Why the unreadable text color for most of the Fiscal year entries?

Stephen:

Do you need / want the amounts to be totaled?

Data entry is somewhat similar, but you need a separate row for each account type. This is a better format, actually the required format, for creating a pivot table.

D'oh! (head smack!) My mistake. I should have done this too (thanks for the reminder and inspiration Jeovany!) ...  So here is what his better formatted data looks like in a pivot

No spaces!

Notice that I put the "Designated Account" and "Fiscal Year" columns into the "Filter" area. This added the option to filter the pivot table in the upper right corner of the pivot. So you can filter by the specific account you wanted, and I picked one year, but if you need, you could also select all years.

I think this new pivot gives  you what you need.

(Yes, I am pivot crazy.)

Here is another example using the same pivot. I've filtered for "All" accounts to and one specific year, 2017. It includes a total for all accounts that year

Here is a link to my tweak of Jeovany's file

https://1drv.ms/x/s!Am8lVyUzjKfpoCf8_-gzab5ruAz0?e=xk0cgJ

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  1. Anonymous
    2019-08-29T10:39:30+00:00

    Hi Stephen 

    Sorry have not contacted before 

    I'm very busy now

    I'm finishing the overhauling of your data 

    Once is done, I'll send the file.

    And probably you will not have any problems with blank cells or columns 

    Regards

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  2. Anonymous
    2019-08-29T09:03:47+00:00

    Hi

    I am playing around with the pivot tables

    Row Labels Sum of M&S/Aldi/Retail Sum of Total
    June 30 2018 $2,278,809.34 $4,266,749.10
    Anglian Water $4,782.58
    Bidwells $6,583.50 $18,788.25
    BLP Insurance $5,000.00 $5,000.00
    Breheny $1,837,112.10 $3,282,004.70
    Cannon $1,698.75
    Farrell & Clark $134,110.00 $159,771.00
    Ground Control $2,950.00 $2,950.00
    HCC $27,210.16

    mine looks like

    Row Labels Sum of M&S/Aldi/Retail Sum of Total
    June 30, 2010 3254
    Bidwells 3254
    June 30, 2011 8998.03
    Bidwells 4520
    Cannon 2309.48
    Lycetts 288.75
    NHDC 1572
    Thomson Snell & Passmore 307.8
    June 30, 2012 4932.54
    Bidwells 3210.8

    As you can see yours looks better to me, I have chosen the same options but cannot see what I am doing wrong?

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  3. Anonymous
    2019-08-29T08:51:16+00:00

    Sorry, I tried the 3 suggestions in the link, but none helped. I don't know why those blank rows are showing up, or how if it is even possible to suppress them.  I wouldn't be surprised to learn there is an option hidden somewhere in the user interface to do that, I simply have not encountered it yet.

    You can go to the various web sites I've cited in my wiki and ask those experts. They are the ones who are much more conversant with the features of PivotTables.

    If you do find a way, let us know.

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  4. Anonymous
    2019-08-29T08:12:09+00:00

    Hi

    Thank you again, any luck with #4i still cannot get it to just show the entries for the MS/Aldi column?

    Regards

    Stephen

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