Using Styles Organizer to copy multiLevel numbering scheme

I support Charles's suggestion to create a template and then create a new document based on the template. You can bring in existing content into the document via the Insert File dialog box.

To display the Insert File dialog box, go to the Insert tab, click the arrow on the Object button, and then click Text from File.

It should work. Select all the styles you want to copy. Include any styles on which those styles are based. Press the Copy button three times. This is all at the same time.

If you want, save a copy of a document with the styles on OneDrive or DropBox and post a link here. I will look at it.

An alternative would be to save a copy of your document with the styles as a template. Clear the content. Then create a new document using the template. It will have your styles.

Assuming that you want to reformat the document so that all of the text is based strictly on the use of styles, without the use of direct formatting, the best  thing to do is create a template that contains the selection of styles that are needed and attach that template do the document and then on a paragraph by paragraph basis, apply the applicable style.

You should insist that the template that you create for that purpose be used for all future documents (and threaten with instant dismissal, or worse, any user who resorts to the use of direct formatting rather than use the styles).

For any document where you have set up a list style, you can edit the list style via the Manage Styles dialog box, as you have noticed. Just click the Modify button.

 Alternatively, you can right-click the list style on the Home > Multilevel List drop down and choose Modify.

In both cases, you will gain access to all numbering options by clicking Format > Numbering (in the Modify Style dialog box).

Is that the Shauna Kelly site? If not, can you please share.

No, Suzanne's page is on her site. Here's the link again.

Number Alignment 2007 and later by Suzanne Barnhill, MVP

To specify that the list symbol should be right-aligned, you have to use the Multilevel List dialog box. Some trial and error may be required to find the appropriate value.

The instructions for linking styles to a multilevel list is at https://shaunakelly.com/word/numbering/numbering20072010.html. The article focuses on heading styles, but the principle is the same for any collection of nine paragraph styles. You can pick any style you like, as long it isn't already used for some other purpose. Of course, you can't have both your custom style and, say, Heading 2 on the same level. Adding a non-heading style means that you have to remove one of the heading styles from your list.

All settings that apply to the indentation around the list symbol can be set in the Multilevel List dialog box. (Other paragraph settings, such as Spacing Before/After, Line Spacing etc. must of course be set in the corresponding paragraph style.)

In the dialog box, "Aligned at" determines the position of the list symbol itself. "Text indent at" is the position where the text on the second and subsequent lines start. "Add tab stop at" defines the start of the text following the list symbol. All measurements are from the left margin. In other words, for a hanging indent you need the value for "Text indent at" to be equal to "Add tab stop at," and that value should of course be larger than "Aligned at."

Please find the dropbox links for File A (from which the styles are to be copied from) and File B (to which I am trying to copy the styles to).

I was trying to copy the Multilevel styles Header1, Header2, Header3, one at a time x 3 times. It has worked after I selected them together and copied it 3 times over.

So, selecting all of the styles to be copied in one go, then pressing the Copy button three times worked?

It has worked for 20 years, I'm glad that it still does. It is a bit ridiculous to have to do this, but not that hard once you have it.

Multi-level lists can be problematic. I use macros to set up the lists and easily transfer the full list setup between docs.

1. In your good document, put your cursor in the first Heading 1 paragraph
2. Turn on macro recording
3. Go to Home > Multilevel List > Define New Multilevel List > OK
4. Stop the macro recording

Now go to your second document, put your cursor in the first Heading 1 and run the macro you just recorded.

Hi Backlit

You could try few more options.

in you old file

Try using find and replace. Don't enter any text in the find/replace fields. click on More button > Format drop down > Style ... option > select the style you want to find. (Your case Heading 1) Repeat for replace, selecting the same style (Heading 1) and choose replace all.

Copy the styles to new file, see it is working.

Try copy styles from old file to another file

If it is not working try the general repairing of Change the Normal template (Normal.dotm) as shown in this link.

https://support.office.com/en-us/article/change...

If all the methods not working:

Perform Quick Repair of the office installation

https://support.office.com/en-NZ/Article/Repair...