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My organization is using MS Word form to create a client questionnaire. Each Word doc form is saved as PDF file and stored in the Client's folder. I created a form in Access to capture and parse the questions but I cannot find a way to create and output a PDF file from Access. This requires me to repeat the entry process manually into the Word document. My IT department won't let me roll this out to other employees because of A) the double entry issue and B) they fear other users apparently will have to learn and use VBA to output individual records.
My question is: Can Access output individual records as a printable PDF format and cannot it be done without VBA?
A family of Microsoft relational database management systems designed for ease of use.
Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.
I can answer the one question... You can set two Primary Keys by highlighting both rows and then pressing Primary Key.
David,
Me <--no degree in Computer Science.
I did have a great teacher who was a co-worker. I learned a lot for her but more from the great help I received in newsgroups as there were no forums at the time. If I were a beginner now I would start with Crystal's book which is free...
http://allenbrowne.com/casu-22.html
You can also go here for free Data models...
http://www.databaseanswers.org/data_models/
https://www.access-diva.com/tips.html#bmDataModels
Access is simple enough for non-technical Users but once you start getting *serious* you do need to do some reading. And those hundreds of hours are over time with the help of the many Forums where free help is given including helping you create a data model. So if you ever decide it's worth the time, we are here to help.
I also noticed you said you created a Form and tried to add fields from another table which sounded like it was unrelated to the record source of the Form. Well, this can only be done when table is part of the record source. You can create a query which can include multiple tables from which you need fields and build your form though most would just use a subform in a typical one-to-many scenario.
Very confusing. So, I don't create additional tables? I did not know I can enter records into a query.
I create a table with client name, phone, address, etc. Then I create a query and input the service item in the query. Correct?
As for end of life, I meant end of life for web apps, which renders, considering this modern day world of cloud data, Access pretty much obsolete. If I can't have multiple uses access Access, what is the point?
The only thing that should be in the Services table is the Client ID from which you can get the additional information in a query.
Not sure sure what you are referring to when you say the end of support for Access as Access is not going anywhere. Perhaps you were reading the end of support for older versions of Office which includes Access?
Pardon the belated reply. I'm still learning my limitations of not having formal training in building databases. That said, I am still experiencing redundant actions like creating multiple tables to manage the same names of clients. For example, I have table with basic client information, contact info and other data. I then created another table to record services they received. The redundancy is that I have to manually reenter each clients name. I will look into the training resource you listed but I'm not sure if this is a good investment of my time since Microsoft announced the end of life support for Access.