trying to create a scheduling doctor appointments in Access 2013

Anonymous

My boss asked me to do a new Access database from scratch. I’ve never done an Access database on my own before, and would appreciate any advice you guys have. This is to help employees schedule appointments for 46 medical doctors in 14 different medical offices.

As for my relationships, I hope I’ve set up everything correctly:

As you can see, I’ve set up two junction tables, but am not quite sure how to set up a search query with junction tables. I’ve looked in my two Access 2013 books, and I’ve also looked online but am not having much luck. For example, with the table Junction_Provider_Insurance, I’m not sure how to search the Junction table to pull up the doctor and if the doctor is contracted, not contracted, needs authorization or pending for the insurance. So if a doctor’s name and an insurance name such as Aetna is searched, I want the result to show that the doctor is or is not contracted with Aetna in ReportResults.

As for the search, I originally set up a wildcard search for all the search boxes. My original intention was that the user could type in anything they wanted in one or two or three of the boxes (such as doctor’s name, visit type and insurance) and do a search where the results come up. However this is not working at all and time is of the essence as I’ve already missed my deadline to turn in this a week ago.

Due to missing the deadline, I decided to change the wildcard text search to a combo box for the Doctor’s Name, Medical Office Name, Visit Type, Specialty and Insurance in the hopes the search will finally work. I’m thinking the best way to handle this is to remove the medical office, and then just have the doctor’s name, then when that comes up, to cascade into a new combo box for the visit type (new patient, follow up, pre-op, post-op, etc.) Or is there a better way to do this? I still need the results to show in the report too.

Thank you so much for your time and help. I really appreciate it very much.

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

136 answers

Anonymous

2018-10-30T22:12:32+00:00

It is oName and Expr1
Was this answer helpful?

0 comments No comments
Anonymous

2018-10-30T22:20:47+00:00

Look at the Groupings in the bottom it says *expression* that is because those Group Headings no longer exist in your Recordset but they are on your Report. You are not adding them you are fixing where it says *expression*.
Was this answer helpful?

0 comments No comments
Anonymous

2018-10-30T22:38:29+00:00

Oh my gosh. That worked! You've been such a huge help. Thank you so much!!! I'm really learning a lot from you.
Was this answer helpful?

0 comments No comments
Anonymous

2018-10-30T22:43:45+00:00

Great! You're most welcome.
Was this answer helpful?

0 comments No comments
Anonymous

2018-10-31T19:03:09+00:00

I broke the database again: :( I changed the SubSpecialty text box to a table as I couldn't get the text to work, and created two more tables. The search needs to search by "Provider Name, Visit Type, Insurance" OR Specialty (no other Combo Boxes); OR Sub-Specialty (no other Combo Boxes).

So my relationships now are:

Then I updated the macro:

Option Compare Database

Option Explicit

Private Sub BtnReset_Click()

    Me.cboProviderName = ""

    Me.cboVisitType = ""

    Me.cboInsurance = ""

    Me.cboSpecialty = ""

    Me.cboSubSpecialty = ""

    Dim ctl As Control

    For Each ctl In Me.Section("Detail").Controls

        Select Case ctl.ControlType

        Case acTextBox, acComboBox

            ctl.Value = Null

        Case acCheckBox

            ctl.Value = False

        End Select

    Next

End Sub

Private Sub BtnSearch_Click()

On Error Resume Next

        Dim strWhere As String

        Dim strSQL As String

        Dim lngLen As Long

    'Number field example. Do not add the extra quotes.

    If Not IsNull(Me.cboProviderName) Then

        strWhere = strWhere & "([pProviderID] = " & Me.cboProviderName & ") AND "

    End If

    If Not IsNull(Me.cboVisitType) Then

        strWhere = strWhere & "([vVisitID] = " & Me.cboVisitType & ") AND "

    End If

    If Not IsNull(Me.cboInsurance) Then

        strWhere = strWhere & "([piInsuranceID] = " & Me.cboInsurance & ") AND "

    End If

    If Not IsNull(Me.cboSpecialty) Then

        strWhere = strWhere & "([sSpecialtyID] = " & Me.cboSpecialty & ") AND "

    End If

    If Not IsNull(Me.cboSubSpecialty) Then

        strWhere = strWhere & "([ssSubSpecialtyID] = " & Me.cboSubSpecialty & ") AND "

    End If

    lngLen = Len(strWhere) - 5

        If lngLen <= 0 Then

            strSQL = strSQL

            DoCmd.OpenReport "rptResults", acViewReport

            DoCmd.Maximize

        Else

            strWhere = Left$(strWhere, lngLen)

            strSQL = strSQL & " WHERE " & strWhere

            DoCmd.OpenReport "rptResults", acViewReport, , strWhere

            DoCmd.Maximize

            Reports![rptResults].Filter = strWhere

            Reports![rptResults].FilterOn = True

        End If

End Sub

Private Sub cboProviderName_AfterUpdate()

' set Visit Type and Insurance combo boxes to Null

' and requery controls to show Visit Type in selected Provider

    Me.cboVisitType = Null

    Me.cboVisitType.Requery

    Me.cboInsurance = Null

    Me.cboInsurance.Requery

' requery form to show Provider choice

    Me.Requery

End Sub

Private Sub cboVisitType_AfterUpdate()

' set Insurance combo box to Null

' and requery control to show Insurance in Visit Type

    Me.cboInsurance = Null

    Me.cboInsurance.Requery

' requery form to show Visit in selected Visit Type

    Me.Requery

End Sub

Private Sub cboInsurance_AfterUpdate()

' requery form to show Insurance name in selected Insurance

    Me.Requery

End Sub

Private Sub cboVisitType_Click()

    Me.cboVisitType.Requery

End Sub

Private Sub cboInsurance_Click()

    Me.cboInsurance.Requery

End Sub

My Record Source in Report is:

SELECT tblOffice.oName, tblOffice.oUrgent, tblOffice.oNotes, tblOffice.oRefill, tblOffice.oBack, tblOffice.oFront, tblOffice.oEmail, tblOffice.oAddress, tblOffice.oCity, tblOffice.oState, tblOffice.oZip, [tblProvider].[pFirst] & " " & [pLast] AS Expr1, tblProvider.pSpecialty, tlkpSubSpecialty.ssName, tblProvider.pNotes, tblVisit.vType, tblVisit.vArrival, tblVisit.vNotes, tblVisit.vLength, tlkpInsurances.iName, tlkpSpecialty.sSpecialty, tblProvider.pProviderID, tblVisit.vVisitID, tblProviderInsurance.piInsuranceID, tlkpInsStatus.isStatus, tblProviderSubSpecialty.pssSubspecialtyID, tlkpSubSpecialty.ssName FROM tlkpSubSpecialty INNER JOIN ((tlkpInsStatus INNER JOIN (tlkpSpecialty INNER JOIN ((tblProvider INNER JOIN ((tblOffice INNER JOIN tblOfficeProvider ON tblOffice.[oOfficeID] = tblOfficeProvider.[opOfficeID]) INNER JOIN tblVisit ON tblOfficeProvider.[opOfficeProviderID] = tblVisit.[vOfficeProviderID]) ON tblProvider.[pProviderID] = tblOfficeProvider.[opProviderID]) INNER JOIN (tlkpInsurances INNER JOIN tblProviderInsurance ON tlkpInsurances.[iInsuranceID] = tblProviderInsurance.[piInsuranceID]) ON tblProvider.[pProviderID] = tblProviderInsurance.[piProviderID]) ON tlkpSpecialty.sSpecialtyID = tblProvider.pSpecialty) ON tlkpInsStatus.isStatusID = tblProviderInsurance.piInsStatusID) INNER JOIN tblProviderSubSpecialty ON tblProvider.pProviderID = tblProviderSubSpecialty.pssProviderID) ON tlkpSubSpecialty.ssSubSpecialtyID = tblProviderSubSpecialty.pssSubspecialtyID;

So it would be nice to just search Specialty alone:

Or by Sub Specialty alone:

Thank you so much for your time and help.
Was this answer helpful?

0 comments No comments