trying to create a scheduling doctor appointments in Access 2013

Anonymous
2018-10-17T22:25:24+00:00

My boss asked me to do a new Access database from scratch. I’ve never done an Access database on my own before, and would appreciate any advice you guys have. This is to help employees schedule appointments for 46 medical doctors in 14 different medical offices.

As for my relationships, I hope I’ve set up everything correctly:

As you can see, I’ve set up two junction tables, but am not quite sure how to set up a search query with junction tables. I’ve looked in my two Access 2013 books, and I’ve also looked online but am not having much luck. For example, with the table Junction_Provider_Insurance, I’m not sure how to search the Junction table to pull up the doctor and if the doctor is contracted, not contracted, needs authorization or pending for the insurance. So if a doctor’s name and an insurance name such as Aetna is searched, I want the result to show that the doctor is or is not contracted with Aetna in ReportResults.

As for the search, I originally set up a wildcard search for all the search boxes. My original intention was that the user could type in anything they wanted in one or two or three of the boxes (such as doctor’s name, visit type and insurance) and do a search where the results come up. However this is not working at all and time is of the essence as I’ve already missed my deadline to turn in this a week ago.  

Due to missing the deadline, I decided to change the wildcard text search to a combo box for the Doctor’s Name, Medical Office Name, Visit Type, Specialty and Insurance in the hopes the search will finally work. I’m thinking the best way to handle this is to remove the medical office, and then just have the doctor’s name, then when that comes up, to cascade into a new combo box for the visit type (new patient, follow up, pre-op, post-op, etc.) Or is there a better way to do this? I still need the results to show in the report too.

Thank you so much for your time and help. I really appreciate it very much.

Microsoft 365 and Office | Access | For home | Windows

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  1. Anonymous
    2018-10-23T22:10:22+00:00

    No suggestions from here my Clients use a VPN alone or with RDP or Citrix depending on their dime so I can't even say how much it cost.  Maybe Rohn007?

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  2. Anonymous
    2018-10-23T20:24:43+00:00

    The only problem with LOGMEIN is that it would be tough to use it with multiple off-site users at the same time as when I log in I use the front-end forms and reports which automatically bind to the back-end (gives the feel that I'm sitting in front of my computer at the office). Maybe Gina or Rhon have insights on ways to use a program off-site, especially now that Sharepoint is no more. Since my office is smaller, I've never tackled that issue (i.e. multiple off-site logins).

    Then you might need a proprietary EHR; if so, try to get the one at your most active hospitals as they frequently can be obtained for free or for a nominal price.

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  3. Anonymous
    2018-10-23T15:39:23+00:00

    The majority of offices are in a medical office building. Other offices are in other locations, such as another medical office down the street.

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  4. Anonymous
    2018-10-23T15:37:52+00:00

    Thank you for the links. I reviewed your links and look forward to your finishing your book. I found your presentation extremely interesting and you have given me a lot to think about.

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  5. Anonymous
    2018-10-20T19:05:04+00:00

    Some of the larger clinics eventually do port over their Access tables to an SQL backend as did the very popular Amazing Charts software, demonstrating the scalability of MS Access.

    What I do when I'm away from the office is use the LogMeIn software which creates a virtual office desktop with local printing. It's especially convenient, s.a. when I do lab notification letters from home.

    One thing that is also a money-saver is dictation software like Dragon Naturally Speaking won't identify a self-made MS Access EHR as a proprietary EHR. This means that my dictation cost is $40; someone using NextGen, eMDs, Sorian, Amazing Charts etc will have to shell out $1600 to dictate.

    Of course, not having to pay 8% on all gross receipts for electronic billing by linking Access, Excel and Office Ally saves me tens of thousands of dollars.

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