trying to create a scheduling doctor appointments in Access 2013

Anonymous

My boss asked me to do a new Access database from scratch. I’ve never done an Access database on my own before, and would appreciate any advice you guys have. This is to help employees schedule appointments for 46 medical doctors in 14 different medical offices.

As for my relationships, I hope I’ve set up everything correctly:

As you can see, I’ve set up two junction tables, but am not quite sure how to set up a search query with junction tables. I’ve looked in my two Access 2013 books, and I’ve also looked online but am not having much luck. For example, with the table Junction_Provider_Insurance, I’m not sure how to search the Junction table to pull up the doctor and if the doctor is contracted, not contracted, needs authorization or pending for the insurance. So if a doctor’s name and an insurance name such as Aetna is searched, I want the result to show that the doctor is or is not contracted with Aetna in ReportResults.

As for the search, I originally set up a wildcard search for all the search boxes. My original intention was that the user could type in anything they wanted in one or two or three of the boxes (such as doctor’s name, visit type and insurance) and do a search where the results come up. However this is not working at all and time is of the essence as I’ve already missed my deadline to turn in this a week ago.

Due to missing the deadline, I decided to change the wildcard text search to a combo box for the Doctor’s Name, Medical Office Name, Visit Type, Specialty and Insurance in the hopes the search will finally work. I’m thinking the best way to handle this is to remove the medical office, and then just have the doctor’s name, then when that comes up, to cascade into a new combo box for the visit type (new patient, follow up, pre-op, post-op, etc.) Or is there a better way to do this? I still need the results to show in the report too.

Thank you so much for your time and help. I really appreciate it very much.

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136 answers

Anonymous

2018-11-27T01:15:56+00:00

No problem, corrections should solve your issues.
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Anonymous

2018-11-27T00:08:17+00:00

Thank you so much. I have started making the corrections but must leave now for a doctor's appointment. I will continue this in the morning.
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Anonymous

2018-11-26T23:23:16+00:00
Well, there were multiple issues...
1. Recordsources for subreports, you need to remove all the unused tables to get rid of the duplication as that is why you are seeing duplicates, so...
rptResultsSpecialty

SELECT [pFirst] & " " & [pLast] AS Provider, tlkpSpecialty.sSpecialty, tblProvider.pNotes, tblProvider.pLast, tblProvider.pProviderID

FROM tlkpSpecialty INNER JOIN (tblProvider INNER JOIN tblProviderSpecialty ON tblProvider.pProviderID = tblProviderSpecialty.psProviderID) ON tlkpSpecialty.sSpecialtyID = tblProviderSpecialty.psSpecialityID

ORDER BY tblProvider.pLast;

rptResultsSubSpecialty

SELECT [pFirst] & " " & [pLast] AS Provider, tblProvider.pLast, tlkpSubSpecialty.ssName, tblProvider.pProviderID

FROM tlkpSubSpecialty INNER JOIN (tblProvider INNER JOIN tblProviderSubSpecialty ON tblProvider.pProviderID = tblProviderSubSpecialty.pssProviderID) ON tlkpSubSpecialty.ssSubSpecialtyID = tblProviderSubSpecialty.pssSubspecialtyID

ORDER BY tblProvider.pLast, tlkpSubSpecialty.ssName;
1. You don't link reports on pLastName because there can be same last names. You add pProviderID to the query and link on those.
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Anonymous

2018-11-26T23:01:15+00:00

I wasn't looking at that as you stated there was an error message. Will look at *repeats* now.
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Anonymous

2018-11-26T21:58:58+00:00

The SubSpecialities repeats. The Specialities repeats. The same doctor repeats over 30 times on the report. So if I pull up five Orthopedic doctors, the report then repeats each doctor over 30 times for a total of over 150 times. In the third screen shot below you can see the provider repeating.

This is really not my forte. I'm actually a surgery biller whose job was eliminated due to outsourcing, and they stuck me in this job. I'm trying to find another job that is billing but due to my disability it is not easy for me to find a job. So I am very frustrated in trying to get this project done when it's not my forte.

Thank you again for your time and help.
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