trying to create a scheduling doctor appointments in Access 2013

Anonymous

My boss asked me to do a new Access database from scratch. I’ve never done an Access database on my own before, and would appreciate any advice you guys have. This is to help employees schedule appointments for 46 medical doctors in 14 different medical offices.

As for my relationships, I hope I’ve set up everything correctly:

As you can see, I’ve set up two junction tables, but am not quite sure how to set up a search query with junction tables. I’ve looked in my two Access 2013 books, and I’ve also looked online but am not having much luck. For example, with the table Junction_Provider_Insurance, I’m not sure how to search the Junction table to pull up the doctor and if the doctor is contracted, not contracted, needs authorization or pending for the insurance. So if a doctor’s name and an insurance name such as Aetna is searched, I want the result to show that the doctor is or is not contracted with Aetna in ReportResults.

As for the search, I originally set up a wildcard search for all the search boxes. My original intention was that the user could type in anything they wanted in one or two or three of the boxes (such as doctor’s name, visit type and insurance) and do a search where the results come up. However this is not working at all and time is of the essence as I’ve already missed my deadline to turn in this a week ago.

Due to missing the deadline, I decided to change the wildcard text search to a combo box for the Doctor’s Name, Medical Office Name, Visit Type, Specialty and Insurance in the hopes the search will finally work. I’m thinking the best way to handle this is to remove the medical office, and then just have the doctor’s name, then when that comes up, to cascade into a new combo box for the visit type (new patient, follow up, pre-op, post-op, etc.) Or is there a better way to do this? I still need the results to show in the report too.

Thank you so much for your time and help. I really appreciate it very much.

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136 answers

Anonymous

2018-11-02T14:42:06+00:00

Thank you Gina,

If you read my post before my last one, you'll see that I ended up changing the last combo box from text to a listbox, as I couldn't get the text to work at all. I can't get either of the last two combo boxes to work at all. So out of desperation I changed the last one to listbox.

To clarify, I never added the OR into the Access. I threw it out there in my post on here wondering if it would work. I have spent the last two days trying to get this thing to work. I'm not in IT and only took this on at my boss's request without any experience in this. I have purchased many books with my own money trying to figure this out. Again I really appreciate your time and help.
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Anonymous

2018-11-02T04:37:55+00:00

No problem with questions, it's just some days are busier than other. Now you need to change *OR* back to *AND*. You also said one of those were TEXT and I posted that you need additional quotation marks which you had at one point, why did you take them out? Did you change the Combo Box to NUMERIC.
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Anonymous

2018-11-01T21:00:29+00:00

Thank you. I'm so sorry for asking so many questions. I've gone back and worked on another database that I "inherited' to see if I can fix the errors in that one without spending too much time or effort on it, as it also needs to be working correctly.
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Anonymous

2018-11-01T17:49:11+00:00

In the middle of my day job... I'll be back as soon as I can.
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Anonymous

2018-11-01T17:40:46+00:00

Would this be correct? I'm still not getting it to work, and would think OR would work???

Option Compare Database

Option Explicit

Private Sub BtnReset_Click()

    Me.cboProviderName = ""

    Me.cboVisitType = ""

    Me.cboInsurance = ""

    Me.cboSpecialty = ""

    Me.cboSubSpecialty = ""

    Dim ctl As Control

    For Each ctl In Me.Section("Detail").Controls

        Select Case ctl.ControlType

        Case acTextBox, acComboBox

            ctl.Value = Null

        Case acCheckBox

            ctl.Value = False

        End Select

    Next

End Sub

Private Sub BtnSearch_Click()

On Error Resume Next

        Dim strWhere As String

        Dim strSQL As String

        Dim lngLen As Long

    'Number field example. Do not add the extra quotes.

    If Not IsNull(Me.cboProviderName) Then

        strWhere = strWhere & "([pProviderID] = " & Me.cboProviderName & ") AND "

    End If

    If Not IsNull(Me.cboVisitType) Then

        strWhere = strWhere & "([vVisitID] = " & Me.cboVisitType & ") AND "

    End If

    If Not IsNull(Me.cboInsurance) Then

        strWhere = strWhere & "([piInsuranceID] = " & Me.cboInsurance & ") OR"

    End If

    If Not IsNull(Me.cboSpecialty) Then

        strWhere = strWhere & "([sSpecialtyID] = " & Me.cboSpecialty & ") OR "

    End If

    If Not IsNull(Me.cboSubSpecialty) Then

        strWhere = strWhere & "([ssSubSpecialtyID] = " & Me.cboSubSpecialty & ") OR"

    End If

    lngLen = Len(strWhere) - 5

        If lngLen <= 0 Then

            strSQL = strSQL

            DoCmd.OpenReport "rptResults", acViewReport

            DoCmd.Maximize

        Else

            strWhere = Left$(strWhere, lngLen)

            strSQL = strSQL & " WHERE " & strWhere

            DoCmd.OpenReport "rptResults", acViewReport, , strWhere

            DoCmd.Maximize

            Reports![rptResults].Filter = strWhere

            Reports![rptResults].FilterOn = True

        End If

End Sub
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