Converting PPT to PDF on Mac Results in HUGE file

Anonymous
2018-03-14T22:14:05+00:00

Over the last few weeks, I've had problems creating PDFs from Powerpoint. When I try to convert a 3-5mb file to a PDF it balloons up to 20-30mb which is way to large to email. 

From reading other threads, it looks like this might be a result of embedded fonts. I just had a recent update from microsoft that totes embedded fonts as a good thing, but I think it's terrible and I would like to turn them off. 

Does anyone have any suggestions? How can I turn off embedded fonts on a mac using PPT version 16.11? 

Any help would be much appreciated. Microsoft support has been utterly useless. 

Thanks!

Microsoft 365 and Office | PowerPoint | For home | Windows

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Anonymous
2018-07-20T06:49:51+00:00

Hi all,

After a lot of frustration I finally figured it out.

While on Powerpoint, click on Apple and Preferences.

Click on General and change the setting Print Quality (Paper/PDF) Desired Quality to "Medium".

Hope this helps someone else, because it frustrated us for about 2 weeks.

Thanks,

Matias.

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Anonymous
2018-10-04T04:42:52+00:00

While on Powerpoint, click on Apple and Preferences.

Small correction (at least on macOS 10.13 High Sierra and Powerpoint 16.18) - You want to click on "Powerpoint", not "Apple/"

The setting is under 

   Powerpoint > Preferences > General > Print Quality (Paper/PDF)

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  1. Jim G 134.1K Reputation points MVP
    2018-07-23T14:38:36+00:00

    Did you restart your Mac after changing the settings?

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  2. Anonymous
    2018-07-23T13:13:19+00:00

    Thanks for your reply. I have tried to change this settings again (tried it a while ago), changed them to high, medium and low but still it won't reduce the file size ... well only to an absurd minimum (205,9 MB -> 205,4 MB -> 205,3 MB - while on windows the file size is 4,5 MB when exported as PDF) ...

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  3. Anonymous
    2018-07-23T10:33:05+00:00

    Hi Matias,

    It definitely works at least for me. Thank you very much for your sharing.

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