macro to find and replace the case of different characters in a two-column table

Anonymous
2016-06-24T10:32:23+00:00

Hi team,

Currently I am working with this macro

Sub ReplaceFromTableList()

Dim oChanges As Document, oDoc As Document

Dim oTable As Table

Dim oRng As Range

Dim rFindText As Range, rReplacement As Range

Dim i As Long

Dim sFname As String

Dim sAsk As String

    sFname = "C:\Users\Win7\Desktop\macro.docx" 'The table document

    Set oDoc = ActiveDocument

    Set oChanges = Documents.Open(FileName:=sFname, Visible:=False)

    Set oTable = oChanges.Tables(1)

    For i = 1 To oTable.Rows.Count

        Set oRng = oDoc.Range

        Set rFindText = oTable.Cell(i, 1).Range

        rFindText.End = rFindText.End - 1

        Set rReplacement = oTable.Cell(i, 2).Range

        rReplacement.End = rReplacement.End - 1

        With oRng.Find

        .ClearFormatting

        .Replacement.ClearFormatting

        .Execute FindText:=rFindText.Text, _

                 MatchWildcards:=True, _

                 ReplaceWith:=rReplacement.Text, _

                 Replace:=wdReplaceAll

    End With           

    Next i

    oChanges.Close wdDoNotSaveChanges

lbl_Exit:

    Exit Sub

End Sub

This macro finds terms in the first column of a table and replaces them by those on the second column, and it enables you to use wildcards as follows

([Hh])owever \1wv.
<([Aa])s well as> \1wa.

Yet, in some pairs the first character of the first column is not the same as the first one of the second column, as in

expression xprss.

Therefore, I have two questions, namely

a) whether it is possible to use wildcards to somehow carry out an operation which would transmit the upper/lower case of the first character of the first column into the first character of the second column, so that both coincide

b) whether, if such an operation is not possible using wildcards, the macro I am working with (or even a completely different one) could be modified so that my purpose can be succesfully achieved.

I'd very much appreciate any ideas on the alternatives I have.

Microsoft 365 and Office | Word | For home | Windows

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Answer accepted by question author
Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
2016-07-03T00:54:16+00:00

In that case, use:

With Sheets(1).Range("A1")

    For i = 0 To .CurrentRegion.Rows.Count

        For k = 0 To 1

            For j = 1 To .Offset(i, k).Characters.Count

                If IsNumeric(Left(.Offset(i, k), 1)) Then

                    GoTo Nextj

                End If

                If Asc(Left(.Offset(i, k), 1)) > 64 And Asc(Left(.Offset(i, k), 1)) < 90 Then

                    GoTo Nextj

                End If

                If Asc(Mid(.Offset(i, k), j, 1)) > 96 And Asc(Mid(.Offset(i, k), j, 1)) < 123 Then

                    .Offset(i, k) = Left(.Offset(i, k), j - 1) & UCase(Mid(.Offset(i, k), j, 1)) & Mid(.Offset(i, k), j + 1)

                    Exit For

                End If

Nextj:

            Next j

        Next k

     Next i

End With

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Answer accepted by question author
Paul Edstein 82,871 Reputation points Volunteer Moderator
2016-06-26T02:05:53+00:00

I've made some minor revisions to the previous code, so both macros should now run without error.

Regarding the formatting, unless you use a 4-column table, there's really no reliable way of knowing whether the formats found in the cells are important to the Find/Replace operation. How would one tell, for example, whether the absence of a bold font means the content to be found is not to be bolded, or that bolding is inconsequential? Separate columns to designate the applicability of font attributes for both the Find and the Replace would be required. the following macro envisages such a table, where the presence of content in the 3rd & 4th columns dictate whether the font format is to be taken into account for the Find (column 3) or applied to the Replace (column 4); if the cell has content, the formatting there is applied to the Find and/or Replace, as applicable.

Sub ReplaceFromTableList()

Application.ScreenUpdating = False

Dim Doc As Document, Rng As Range, i As Long, Tbl As Table

Dim sFname As String, StrFnd As String, StrRep As String

sFname = "C:\Users\Win7\Desktop\macro.docx" 'The table document

Set Rng = ActiveDocument.Range

Set Doc = Documents.Open(FileName:=sFname, Visible:=False)

Set Tbl = Doc.Tables(1)

With Rng.Find

  .MatchWildcards = True

  .Wrap = wdFindContinue

  For i = 1 To Tbl.Rows.Count

    .ClearFormatting

    .Replacement.ClearFormatting

    StrFnd = Split(Tbl.Cell(i, 1).Range.Text, vbCr)(0)

    StrRep = Split(Tbl.Cell(i, 2).Range.Text, vbCr)(0)

    .Text = StrFnd

    .Replacement.Text = StrRep

    If Split(Tbl.Cell(i, 3).Range.Text, vbCr)(0) <> "" Then

      Set FntFnd = Tbl.Cell(i, 4).Range.Characters(1).Font

      .Font.Bold = FntFnd.Bold

      .Font.Italic = FntFnd.Italic

      .Font.Underline = FntFnd.Underline

    End If

    If Split(Tbl.Cell(i, 4).Range.Text, vbCr)(0) <> "" Then

      Set FntRep = Tbl.Cell(i, 4).Range.Characters(1).Font

      With .Replacement

        .Font.Bold = FntRep.Bold

        .Font.Italic = FntRep.Italic

        .Font.Underline = FntRep.Underline

      End With

    End If

    .Execute Replace:=wdReplaceAll

    .Text = LCase(StrFnd)

    .Replacement.Text = LCase(StrRep)

    .Execute Replace:=wdReplaceAll

  Next i

End With

Doc.Close wdDoNotSaveChanges

Application.ScreenUpdating = True

End Sub

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  1. Anonymous
    2016-07-01T22:30:51+00:00

    Hi,

    As you said

    "The macro in the link works with the Excel workbook directly, without the need for you to use Word tables. That should make your work far more efficient. "

    I thought my purpose was clear. So I’ll try to express myself neatly:

    The macro bellow requires LCase conversion, but my spreadsheets are all written in lowercase, so now I need a new macro to capitalise the first character, excluding possible wildcards, such as

    <([d)irect object> \1.o.

    , of the two columns of my "abbreviations excel spreadsheet".

    Once this is done, I'll copy and paste this capitalised two-column table into a word document, namely C:\Users\Win7\Desktop\macro.docx, which I'll finally use for the macro bellow

    Sub ReplaceFromTableList()

    Application.ScreenUpdating = False

    Dim Doc As Document, Rng As Range, i As Long, Tbl As Table

    Dim sFname As String, StrFnd As String, StrRep As String

    sFname = "C:\Users\Win7\Desktop\macro.docx" 'The table document

    Set Rng = ActiveDocument.Range

    Set Doc = Documents.Open(FileName:=sFname, Visible:=False)

    Set Tbl = Doc.Tables(1)

    With Rng.Find

      .MatchWildcards = True

      .Wrap = wdFindContinue

      For i = 1 To Tbl.Rows.Count

        .ClearFormatting

        .Replacement.ClearFormatting

        StrFnd = Split(Tbl.Cell(i, 1).Range.Text, vbCr)(0)

        StrRep = Split(Tbl.Cell(i, 2).Range.Text, vbCr)(0)

        .Text = StrFnd

        .Replacement.Text = StrRep

        If Split(Tbl.Cell(i, 3).Range.Text, vbCr)(0) <> "" Then

          Set FntFnd = Tbl.Cell(i, 4).Range.Characters(1).Font

          .Font.Bold = FntFnd.Bold

          .Font.Italic = FntFnd.Italic

          .Font.Underline = FntFnd.Underline

        End If

        If Split(Tbl.Cell(i, 4).Range.Text, vbCr)(0) <> "" Then

          Set FntRep = Tbl.Cell(i, 4).Range.Characters(1).Font

          With .Replacement

            .Font.Bold = FntRep.Bold

            .Font.Italic = FntRep.Italic

            .Font.Underline = FntRep.Underline

          End With

        End If

        .Execute Replace:=wdReplaceAll

        .Text = LCase(StrFnd)

        .Replacement.Text = LCase(StrRep)

        .Execute Replace:=wdReplaceAll

      Next i

    End With

    Doc.Close wdDoNotSaveChanges

    Application.ScreenUpdating = True

    End Sub

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  2. Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
    2016-07-02T00:37:02+00:00

    Assuming that you want to convert data in Column A of Sheets 1, starting in Row 2 from

    <([d)irect object>

    to

    <([D)irect object>

    use a macro in Excel with the following code:

    With Sheets(1).Range("A1")

    For i = 1 To .CurrentRegion.Rows.Count

        For j = 1 To .Offset(i, 0).Characters.Count

            If Asc(Mid(.Offset(i, 0), j, 1)) > 96 And Asc(Mid(.Offset(i, 0), j, 1)) < 123 Then

                .Offset(i, 0) = Left(.Offset(i, 0), j - 1) & UCase(Mid(.Offset(i, 0), j, 1)) & Mid(.Offset(i, 0), j + 1)

                Exit For

            End If

        Next j

    Next i

    End With

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  3. Anonymous
    2016-07-02T06:02:03+00:00

    Hi Doug,

    Thank you for replying, but when a try to run it an 'Invalid Procedure name error' message pops up.

    Also, the capitalisation must be applied to both columns A and B.

    Finally, why am I to start in row 2?

    Furthermore, not every row uses wildcards, most of them being so simple as

    imperative imp.

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